ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Admin and Finance Assistant, to be located in any one of the refugee sites in Rwanda where ALIGHT has active operations and programming.
PRIMARY PURPOSE:
The Administration and Finance Assistant (AFA) serves as the focal point for finance, administrative and human resource support and services and the program site. S/he ensures ALIGHT rules and procedures, financial controls, and accountability mechanisms are effected, implemented and followed, supporting programs and logistics through maintaining records, managing official documents, providing monthly financial reporting, facilitating casual labor payments, and reviewing procurements against spending plans.
KEY RESPONSIBILITIES:
- Oversee the day-to-day monitoring and input of field financial and monetary transactions.
- Maintain and manage program petty cash disbursements
- Submit monthly closing of financial reports to ALIGHT Kigali finance on a timely basis.
- Prepare timely budgets, cash requests, and accounting reports.
- Monitor grant spending and projections, as informed by program leads
- Maintain all financial files, and grant expense management
- Certify casual laborers attendance sheets and prepare casual laborers payroll, including payment sheets
- Track and maintain payment of all-necessary taxes, utilities, and leases
- Review/certify procurement requisitions against program budgets and knowledge of current market data
- Prepare all required financial and administrative, and human resources report as scheduled – including timesheets, staff leave and absence management
- Maintain a good filing system for all program and project-related documents, including official letters, personnel files, and other official documents
REQUIRED SKILLS, BEHAVIORS & EXPERIENCE:
- Minimum of A0 Bachelor’s degree in Finance, Accounting, Economics, or any other related field from a recognized university required
- Minimum three years of experience in administration and accounting field; experience in HR an added advantage
- Ability to perform accounting and budgeting functions, using spreadsheets
- Demonstrated strong analytical skills and report writing skills
- Experience creating monthly financial reports and spending projections
- Good computer skills and familiarity with Microsoft Office system
- The capable communicator in English; including written
- Conversance with French, Tigrinya and/or Arabic an added advantage
- Self-motivated and client-orientated with a strong sense of personal ethic, integrity, and quality
- Strong interpersonal and intercultural skills
- High level of flexibility and tolerance to ambiguity
APPLICATION GUIDELINES: Interested and qualified candidates should submit 1page Cover letter, an updated CV (maximum three pages) and names, title, and contacts of three professional referees, to include most recent or current employer/supervisor (all in/as one document) – via email only to: RWJobs@wearealight.org with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is July 5th, 2020 at 16:00hrs. Only shortlisted candidates will be contacted.
American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.
