Accountant
The Rwanda Institute for Conservation Agriculture (RICA) is a unique and innovative English language undergraduate institution dedicated to preparing the next generation of agricultural leaders of Rwanda and East Africa. Students at RICA engage in curricular and co-curricular learning opportunities emphasizing Conservation Agriculture and One Health principles, oral and written communication, leadership, and entrepreneurship.
In an experiential learning environment, students develop the knowledge and experience necessary for a wide range of careers in agriculture. Students at RICA experience the six Enterprises including Dairy, Poultry and Swine, Food Processing, Row and Forage Crops, Vegetable and Fruit Crops, Irrigation and Mechanization.
The curriculum is designed to incorporate threads of Innovation, Conservation, One Health Systems Thinking, and Entrepreneurship. Communication, One Health Systems Thinking, and Entrepreneurship are woven throughout the curriculum.
All RICA graduates will be innovative problem solvers able to operate farms and ranches, start agribusinesses, assume management roles in cooperatives, NGOs, and other agricultural enterprises, serve their communities as extension agents and technical and policy experts, or assume positions of agricultural leadership in Rwanda.
DESCRIPTION
The Accountant of the Rwanda Institute for Conservation Agriculture will work under the direction of the Finance Manager and will be responsible for managing the day-to-day financial activities and keeping accurate financial records and timely monthly processes.
RESPONSIBILITIES
The accountant will primarily be responsible for the following:
Accounts Management
- Ensure month end processes and accounting data are processed in time and efficiently ensuring that timetable is met.
- Review and interpret financial information and produce monthly management accounts and reports that provide insights into the performance of the organization and enable the management team to plan, make sound decisions, establish solid controls and ensure financial protection of the Rwanda Institute for Conservation Agriculture.
- Ensure accurate budgets and expenditure forecasts included in the management accounts to assist with business planning and meeting financial targets.
- Ensure accurate and timely completion of monthly management accounts to a high standard with commentary.
- Support the Finance Manager with the Year End process including making necessary duly supported accruals and adjustments, ensuring timely submission of Year End accounts.
- Support the Finance Manager with the Audit process internal planning meetings to prepare for the audit, to provide accurate and complete data, to support timely responses to auditor requests.
Treasury Management & Accounting
- Maintain accurate and up-to-date financial records in respect of all financial transactions.
- Assist the Finance Manager to coordinate key internal processes and reviews and statutory audit of the organization, financial transactions, and budgeting.
- Develop and implement the system of financial management and monitoring of the bank accounts.
- Assist the Finance Manager to Process the monthly payroll, ensure that all relevant statutory deductions are affected and forwarded to relevant authorities by the due dates and compile annual returns and forward the same to the relevant authorities within the stipulated timelines.
- Ensure sufficient cash in the office and the varied bank accounts oversee daily office expenditure and ensure all claims and payments follow the laid down requirements and procedures before getting them approved and settled.
- Carry out regular reconciliation of financial transactions, capture and record any issues arising and update the accounting system accordingly.
- Support the Finance Manager in Designing appropriate report formats for system use as needed, periodically update the accounting codes, and carry out data entry into the accounting system.
- Monthly back up of SAP Financial reports and other financial documents.
Balance Sheet
- Ageing analysis of outstanding balances done monthly to continually maintain accurate and current balances on all advances.
- Support the Finance Manager in Monthly Balance Sheet analysis to ensure timely action on long outstanding items e.g., accruals of more than 3 months and that balances are current and recoverable.
Payments Processing
- Review payments documentation against Group Finance Manual Minimum standards. Ensure all payments are made within reasonable time and in compliance with Finance manual Minimum standards and best practice.
- Increase the percentage of Supplier payments through cheque/bank transfers.
- Roll-out minimum standards on payment documentation and ensure proper controls on payments are observed too.
- In collaboration with the Finance Manager, ensure that all legal and non-legal deductions are made properly, promptly and are remitted to the respective authority as required by law either monthly or yearly (Income Tax, Tax Filing).
Sales Reporting
- Perform monthly Reconciliation on Sales Inventory counts against Sales order & bank/mobile money statements against sales invoice.
- SAP reconciliation of payment against the invoice and follow up on collecting payment from pending invoices.
- Ensure that all invoices generated from SAP have EBM (Electronic Billing Machine) and that these are Issued to suppliers.
- Guide sales team by interpreting & updating policies, procedures, and regulations.
Asset Management
- Working with the Financial Manager to ensure fixed asset registers are maintained, reconciled to SAP quarterly and yearly recorded in SAP after consolidation.
- Carry out physical verification at least twice a year.
- Collaborate with the inventory Officer in Strengthen internal controls around asset management ensuring Practical Action’s assets are always safeguarded.
KNOWLEDGE, SKILLS AND ABILITIES
Academic Qualifications
- Minimum of bachelor’s degree Accounting with foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA)
- Post Graduate degree in relevant discipline will be an added advantage.
Relevant Job Experience
- At least five (4) years relevant experience and at least three (2) years of which should have included financial budgeting, implementation, and accounting responsibility up to final accounts and reporting to donors.
- Exposure of working in an international NGO is an advantage.
Other Competencies/Abilities/Skills Required
- Strong verbal and written communication skills in English
- Able to work with minimal supervision and meet tight deadlines.
- Attention to detail.
- Knowledge of Computer accounting packages with particular emphasis on Excel, Word
- Strong analytical skills
- Very high integrity
- Auditing skills
- Planning and organizing.
- Ability to work under pressure.
HOW TO APPLY
- Fill the information required, upload and submit the documents in English to the link provided below.
Please combine your resume/CV with your degree certificate, and any other relevant document, as one PDF file before you upload.
Application Link
https://rica.bamboohr.com/jobs/
Application review will begin March 28, 2024 and will continue until the position is filled.
Website: https://www.rica.rw/
