JOB DETAILS: Accountant
Department: Finance And Accounting
Reports To: Finance Manager
Primary Objective Of Position
The Accountant is in charge of the day-to-day activities in regards to Accounting and related. The job incumbent insures accurate and timely submission of information to the Finance Manager, controls and banks all hotel money, ensures proper controls for cash handling, and brings any discrepancies to the attention of the Finance Manager. All work is carried out in accordance with hotel accounting and financial controls under the supervision and functional guidance of the Finance Manager, within the policies and procedures as outlined in line with hotel and corporate policies and guidelines, and the hotel’s business plan.
Tasks, Duties, And Responsibilities
In Charge Of Carrying Out The Daily Accounting Activities
- Files all General Ledger Reports
- Review departments requisitions
- Review stock requisitions
- Review payment vouchers
- Dealing with suppliers to ensure timely delivery of orders
- Payables accounts records & reconciliation
- Handle petty cash
- Timely cash & bank reconciliation
- Recording debtors invoices & payments in the accounting system
- Cross verification of guest payments (cash, Mobile money & credit card)
- Recording debtors’ payments into Sage 200 Evolution$Taxes declaration (PAYE, VAT & RSSB, WHT,..) and regular analysis of tax accounts
- Proper filing of accounting documents
- Issues and receives all house floats in order to safeguard and control funds distributed to employees for hotel use
- Performs surprise float counts for Front Office & Restaurant on a regular basis
- Ensures the accuracy of the content of deposit envelopes
- Maintains own float at the statutory amount
- Reconciles and prepares the pension fund administration
- Ensures that correct deductions are made through payroll for advances, loans etc.
- Maintains accurate and up-to-date employee payroll files
- Verifies that banquet room hire charges are correctly allocated for VAT purposes
- Completes the general cashier summary and post cash journal
- Verifies bank deposit slips against total deposits
- Checks foreign currency receipts against deposits
- Reports over and short deposits and investigates discrepancies, completing cashier over and short book to balance cash over and short with the General Ledger
- Reconciles and controls the operation of the hotel’s bank accounts
- Complies fully with the set financial reporting deadlines as outlined in and by the Financial Manager
- Facilitate the audits
Laws, Regulations, And Policies
- Follows all applicable laws relating to general accounting practices and tax regulations
- Follows all guidelines and deadlines
Health And Safety
- Ensures that all cash is secure at all times
- Ensures that guest details and accounting information are not disclosed inappropriately
- Maintains high confidentiality in regards to guest privacy and employee confidentiality
- Reports any suspicious behavior of employees to the Financial Manager and Security
- Ensures that all potential and real hazards are reported appropriately immediately
- Fully understands the hotel’s fire, emergency, and bomb procedures
- Follows emergency procedures to provide for the security and safety of guests and employees
- Supports a safe hotel by applying hotel regulations, and adhering to existing laws and regulations
- Maintains the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct
- Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Responsible Business hotel and departmental activities
Miscellaneous
- Works closely and proactively with all Departments
- Ensures familiarity with in-house facilities to assist guests and promote sales
- Informs and updates the Financial Manager on problems and unusual matters
- Attends meetings and training required by the Financial Manager
- Assists colleagues when needed
- Ensures guest satisfaction by performing duties such as attending to their requests and inquiries courteously and promptly
- Accepts flexible working schedule when necessary for the hotel’s uninterrupted service to always be updated on:
- Special promotions
- Marketing promotions
- Laws relating to own field of responsibility
- Performs required duties and responsibilities in a timely and efficient manner to achieve the overall objective of the position
- Maintains a favorable working relationship with employees and colleagues to promote a cooperative and harmonious working climate
Required qualifications & experience
- Computer Skills
- Proven experience with SAGE 200 Evolution Accounting system
- Proficient in the use of Word, Excel, PowerPoint, and email
Experience
- At least 1-year of experience as a Hotel accountant
- Minimum 3 years work experience in accounting
- Bachelor’s degree in Accounting from a recognized university
- Ongoing CPA (Added Value)
Numeracy
- Must be able to do accounting and mathematical calculations
Language
- Proficiency in English is a prerequisite
- Must be able to communicate verbally in English for the purposes of communicating with guests and management.
Salary/Benefits
Mantis AKAGERA GAME LODGE offers a competitive salary in line with the industry salary range, based on experience and education as well as a comprehensive benefits package
Job application procedure
Please send the following documents to hradmin@akageragamelodge.com and copy them to fm@akageragamelodge.com:
- Cover letter
- Resume
- Academic papers (the successful candidate will be required to submit notarized copies)
- Service certificates proving the work experience
- 3 professional references
All attachments should be in Word or PDF form. No phone calls, please.
This position will remain posted until filled.
Mantis Akagera Game Lodge is an equal employment opportunity employer
Note:
- Applicants must meet the minimum requirements in terms of qualifications.
- Successful candidates will be required to submit a criminal record
- Expected starting date is as soon as possible
Interested candidates should submit their applications in English not later than 17th September 2022 at 17H00.
Note:
- Recruitment exams will take place at Kigali on Monday 19th September 2022,
- Only shortlisted candidates will be contacted.
Done at Kayonza, on the 12 September 2022
Mr. Lance Patrick Hurly
General Manager
