FH ASSOCIATION RWANDA (Food for the Hungry)
PO BOX 911 Kigali, Rwanda
VACANCY ANNOUNCEMENT
ACCOUNTANT
ABOUT FH
FH Association (Food for the Hungry) is an International Christian, Relief and Development organization with a vision “All forms of Poverty ended worldwide” and a mission; “Together we follow God’s call responding to human suffering and graduating communities from extreme poverty”. FH Rwanda operates in Kamonyi, Ruhango, Muhanga, Gatsibo, Nyagatare and Ngororero districts and has recently expanded its interventions in Karongi district. Our Head Office is located at Umuyenzi Plazza, 2nd Floor, Kisimenti – Remera.
We are seeking to hire a qualified, dedicated and experienced Rwandan National for the “Accountant” position based at Kigali Head Office. The job holder reports to the Finance Manager.
PURPOSE OF THE POSITION
As a key Finance business partner, the Accountant is expected to undertake accountancy tasks at Kigali office in consultation and technical support from Finance Manager. He/she will provide support to the Finance Manager in preparation of annual and reforecasting budgets; working with budget holders in understanding and phasing of budgets, monitoring and preparation of donor financial reports.
He/she will represent Finance department in the tender process as member of Tender Committee.
MAIN KEY RESULTS
Accounting and financial services (50%)
- Perform all payments either cash, checks or payment order for all request of payments received.
- Management of petty cash, ensure petty cash is paid as per the FH policy and that all transactions (Petty cash) relating to a particular day are recorded in the Journals in a timely manner and replenishment is done when utilization reaches 70%
- She/he is responsible for filing of all financial records and ensuring that files are labeled in accordance with FH filing policy.
- Ensure that checks and payment orders have all required support documents before making any payments. Payments vouchers/requests of funds must be signed by Program and HRM respectively their approval limit and checked by Finance Manager or her/his delegate and then approved by Country director or his/her appointees. This has to be done no later than two days (48hours).
- Accountant is responsible of checks’ delivery and it has to be done in 48hours after all checks are signed.
- On daily basis, provide a list of all checks/Transfers made (Checks number, supplier’s name and amount), submit it to all signatories and copy Finance Manager. This list will support when they are called for checks/transfer confirmation.
- Perform cashbook for all bank accounts, which must be prepared at the end of every day, submit it to Financer Manager for her/him to check every day’s bank balances. Ensure that all transactions relating to a particular date are recorded in cashbook. This will help to avoid bounced checks.
- Advice FM the status of checks and payment orders books to avoid stock out.
- To pick bank statement, checks books when they are ready for bank accounts when required or requested by the Finance Manager.
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Ensure that any cash or check received are deposited in the bank promptly and receipts issue
Support the Logistics department in Tender process and stock management (25%)
1.Represent Finance department in the tender process as member of Tender Committee
2.Support the Logistics team in the following:
- Ensure proper filing of tender documents that include contracts, requisitions, tender adverts, tender analysis reports, etc. to ensure timely payment of suppliers;
- Provide technical guidance in monitoring stock levels and stock management in general.
3.Keep updated the quarterly list of Suppliers and Vendors for Financial statement purposes.
Internal control and adherence to policies (25%)
4.Filing: Ensure that the accounting documents are filed in properly labelled files and have all supporting documents.
5.Paid stamp: Ensure that every set of documents is stamped “PAID” to eliminate the possibility of recycling the documents.
6.Register book/list: Maintain a record of all the documents that are removed from the file in order to avoid loss or misplacement of the same.
7.Audit: Under supervision of Finance Manager, prepare Government and annual audit package for timely submission to the requestors.
8.Audit: Provide to auditors all the documentation that may be required to complete the audit process.
9.Ensure control and security of cash and check books
10.Any other duty from her/his direct supervisor.
JOB REQUIREMENTS
- University degree in Accounting/ Finance or Degree in Business administration with ACCA Part II or CPA qualification.
- Possessing a Professional qualification is an added value
- Minimum 4 years’ experience in a similar position with an International NGO setting, having experience in multi-granted fund portfolio is an added advantage.
- Significant budgeting and reporting experience, understanding of budgeting and forecasting
OTHER ESSENTIAL REQUIREMENTS
- Has a vibrant personal relationship with Jesus Christ
- Commitment to serving the poor with vibrant personal relationship with Christ
- People skills: warmth with people, conversational, able to relate to and be in continual interaction and communication with people.
- Ability and willingness to learn and work with a high degree of motivation and adaptability
- Organizational skills and the ability to work effectively in a team
- Flexibility, ability to remain calm under pressure,
- Understanding and sensitivity to cross cultural issues
- Must have good oral and written communication skills in English
Ability to prioritize tasks, meet deadlines and work with different supervision
- Having experience in tender process as member of Tender Committee
- Computer fluency; highly competent using MS Word, Excel, PowerPoint and experience working in complex financial systems like Sun systems, MS Dynamic, Power BI, etc.
- A flair for figures and analysis.
- Experience of working in a fast-paced environment with high levels of change and quick turnaround times, whilst delivering to the highest standards.
- Personal circumstances and commitment to travel to all field office when called upon Commitment to FH values.
HOW TO APPLY
Interested and qualified candidates should fill in the Job Application Form and attach their cover letter and updated CV/Resume with three professional referees (including email address and day telephone contacts), not later than Tuesday 31st May 2022 @5pm using the following link: http://41.216.97.161/fhrwjobs
Note:
- Only short listed candidates will be contacted
- If any issues are experienced, please contact us separately at rwanda@fh.org
FH Safeguarding Policy
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Done at Kigali on 20th May 2022
