Academic Partnerships Assistant
Description
Job Title: Academic Partnerships Assistant
Reports to: Manager-Paul Farmer Collaborative
Location: Kigali, Rwanda
Position Overview
The Academic Partnerships Assistant will provide administrative support to all academic partnerships at UGHE and the Paul Farmer Collaborative. The job incumbent will provide administrative support to faculty and students’ program exchanges; research, collaborative conferences, and all academic partnership related matters by facilitating communications and meetings, record keeping; report writing, update the academic partnerships tracker; update information on the website; MOUs; Newsletters.
The ideal candidate for this position is someone who is highly self-motivated and passionate about higher education, partnerships and program exchange.
The Academic Partnerships Assistant should possess previous experience in a wide range of academic and administrative tasks, the ability to work independently as well as part of a team, and effective communication. The Academic Partnerships Assistant will work closely with the students, faculty and staff at all levels and across departments at UGHE. They must be exceedingly well organized, diplomatic, flexible, resourceful, and proactive. They must exhibit great discretion, handle confidential matters with the utmost care, and possess a high level of sophistication in managing complex issues.
Responsibilities
Paul Farmer Collaborative and Academic Partnerships
- Provide administrative support including drafting and typing memos, correspondence and other materials to disseminate information.
- Maintain and organize confidential records, documents, and files related to the Paul Farmer Collaborative ensuring accuracy and confidentiality.
- Obtain, compile, organize, and prepare information and data for various reports, meetings agendas, ensuring information packages are complete and meet guidelines for submittal.
- Assist in creation and editing of documents, and presentations.
- Organize and schedule meetings, including preparing agendas and taking minutes.
- Organize travels and travel arrangements
- Review expense reports for completeness and submits for reimbursement.
- Keep and update the partnerships tracker.
- Generate regular updates about academic partnerships
- Update information on the website.
General support
- Support the logistics for faculty and students under the exchange program between University of Global Health Equity and Harvard Medical School, including travel arrangements, visa processing, and accommodation.
- Support the logistics for faculty and students under the exchange program between University of Global Health Equity other academic partner institutions, including travel arrangements, visa processing, and accommodation.
- Book event spaces, transportation and meals for participants, procurement or requisition of necessary tools, and general event logistics.
- All administrative support functions during workshops, conferences, research and other engagements as directed by the immediate supervisor
Qualifications and competencies
- Bachelor’s degree in education, health, social science, business, humanities, or in another relevant field; Master’s degree preferred
- Academic or professional experience
- Work experience in administrative, executive assistant, and/or personal assistant role(s) in an educational or relevant setting
- Fluency in Microsoft Word, Excel, PowerPoint, and Google Drive
- Ability to manage and prioritize projects with high attention to detail
- Ability to work under pressure, meet tight deadlines, and manage competing priorities
- Health sciences and/or global health content knowledge preferred
- Experience working in a higher education environment is preferred
- Experience in multicultural working environments required; experience living and working in Sub Saharan Africa preferred
- Excellent written and oral communication skills in English and Kinyarwanda required; French language skills desired
How to Apply
Applicants should provide: (1) curriculum vitae, (2) Degree, (3) A cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page.
University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Organizational Profile
UGHE is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.
UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. The UGHE Center for Equity in Global Surgery (CEGS) is focused on contributing solutions to the imbalance in surgical access through five key pillars- Fellowship, Education and Training, Global Convenings, Research and Innovation, and Policy and Advocacy. In partnership with several global surgery organizations, the Center provides support for both undergraduate and postgraduate curriculum development in the surgical sciences, clinical and community-based research across sub-Saharan Africa, and support for regional surgical, obstetrics, and anesthesia plans.
Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.
Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:
At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.
UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.
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