TVET support project in Rwanda
Job description: Administrative and financial assistance, with experience in procurement
Rwanda Polytechnics has signed a financial agreement with the French Development Agency (AFD), for the implementation of a pilot project in the district of Rulindo. Expertise France, the French Agency for international technical expertise, has been asked to support the implementation of the project during the first 3 years.
To do so, Expertise France is currently recruiting a team of local experts and staff, including Administrative and financial assistance, with experience in procurement.
Tasks
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- Support the administrative and financial management of component 3 of the project (Expertise France’s component):
- Ensure the administrative, financial and logistical management of the activities implemented by Expertise France in Rwanda;
- Ensure compliance with local and AFD’s procurement procedures;
- Monitor the project cash flow and keep the project cash journal up to date;
- Ensure the indexing, classification, and archiving of accounting documents and financial documents; Collect and archive the supporting accounting documents of Expertise France. Send these documents to the headquarters of Expertise France;
- Ensure financial reporting of all expenses incurred locally (office operations and activities);
- Supervise the drafting and launching of tenders for the acquisition of equipment and other services provided by EF for the project;
- Supervise the optimal use and inventory of project equipment;
- Contribute to the organization of the missions of international experts and participants: reception, accommodation, transport;
- Support the planning of project activities
- Contribute to the overall monitoring and reporting of project activities;
- Support the organization of various events related to project activities;
- Prepare and support audits.
2. Assist Rwanda Polytechnic in contractual and financial aspects of the implementation of components 1 and 2 of the project :
- Assist RP’s operational planning, the development of the Project Implementation Document and the development of Budgeted Annual Work Plans;
- Support the design of annual procurement plans;
- Support the financial monitoring of the grant and the management of supporting documents;
- Make an inventory of available procedures and tools and update them if necessary;
- Support the drafting and launching of tenders for construction works, the acquisition of equipment and other services provided for on the project;
- Support RP in developing a consistent capacity-building strategy: participate in the training needs analysis (on contractual and financial aspects), propose capacity building activities improve the management of AFD funds.
- Design and implement training modules on financial and contractual management.
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Required experience
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- Masters degree (or equivalent level diploma) in economics, management, public finance, or similar field;
- Successful experience of at least 5 years in accounting and financial management;
- Experience in public procurement in Rwanda.
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Required skills
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- Good command of project management and the project cycle fundamentals;
- Excellent command of office equipment, especially Excel and Word;
- Excellent command of English (written and oral); fluency in French will be an asset;
- Writing skills;
- Initiative, autonomy, and responsiveness;
- Adaptability ;
- Analysis and synthesis skills;
- Organizational skills and thoroughness;
- Communication, coordination and teamwork skills;
- Ability in andragogy/capacity building;
- Interpersonal skills, sense of diplomacy.
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How to apply
Click here to Send CVs and cover letter before September 6th, 2020.
Shortlisted candidates will be contacted.