Administrative Assistant at MININFRA: Deadline: May 29, 2026

By
B. Claire
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0
258

Job responsibilities

• Provides personal administrative support to the Office of the Minister of State through conducting and organizing administrative duties and activities including receiving and handling information and visitors. • Prepares and manage correspondence, reports and documents. • Organizes and coordinates preparations for meetings, conferences, travel arrangements. • Specifically take responsibility in organizing senior management meetings, ensuring all documentation for discussions prepared beforehand and necessary logistics in place. • Prepares and distribute invitations and minutes of the Management meeting within the specified time. • Maintains schedules and calendars. • Arranges and confirms appointments. • Organizes internal and external events. • Handles incoming mail and other material and deliver to appropriate persons immediately, where immediate action is required, and either takes action or refers to the officer responsible or Minister of State for response. • Sets up and maintains filing systems. • Sets up work procedures for the office of Minister of State • Maintain databases of important persons, institutions, companies etc. of relevance to the office of the Minister of State. • Communicate verbally and in writing to answer inquiries and provide information. • Liaises with internal and external contacts. • Coordinates the flow of information both internally and externally. • Operates office equipment and manage office space.




Qualifications

    • Bachelor’s Degree in Economics

      0 Year of relevant experience

    • Advanced Diploma in Secretarial Studies

      0 Year of relevant experience

    • Advanced Diploma in Office Management

      0 Year of relevant experience

    • Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • Bachelor’s Degree in Sociology

      0 Year of relevant experience

    • Bachelor’s Degree in Educational Sciences

      0 Year of relevant experience

    • Bachelor’s Degree in International Relations

      0 Year of relevant experience

    • Bachelor’s Degree in Management

      0 Year of relevant experience

    • Bachelor’s Degree in Communication

      0 Year of relevant experience

    • Bachelor’s Degree in Journalism

      0 Year of relevant experience

    • Bachelor’s Degree in Public Relations

      0 Year of relevant experience

    • Bachelor’s Degree in Development Studies

      0 Year of relevant experience

    • Bachelor’s Degree in Psychology

      0 Year of relevant experience

    • Bachelor’s Degree in Accounting

      0 Year of relevant experience

    • Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • Bachelor’s Degree in Social Work

      0 Year of relevant experience

    • Bachelor’s Degree in Political Sciences

      0 Year of relevant experience

    • in Digital Media

      0 Year of relevant experience

    • Bachelor’s Degree in Finance

      0 Year of relevant experience

    • Bachelor’s Degree in Marketing

      0 Year of relevant experience

    • Bachelor’s Degree in Customer Relations

      0 Year of relevant experience

    • Bachelor’s Degree in Business Information Technology

      0 Year of relevant experience

    • Bachelor’s Degree in Translation and Interpretation

      0 Year of relevant experience

    • Bachelor’s Degree in Hospitality Management

      0 Year of relevant experience

    • Bachelor’s Degree in Language and Literature

      0 Year of relevant experience

    • Bachelor’s degree in Linguistics and Literature

      0 Year of relevant experience

    • Bachelor of Office Administration and Management

      0 Year of relevant experience

    • Bachelor’s degree in travel and tourism management

      0 Year of relevant experience

    • Bachelor’s Degree in Logistics Management

      0 Year of relevant experience

    • Advanced Diploma(A1) in Office Administration

      0 Year of relevant experience

    • Bachelor’s Degree in Office Administration

      0 Year of relevant experience

  • BA (HON) IN ARTS AND CREATIVE INDUSTRY

    0 Year of relevant experience




Required competencies and key technical skills

    • Integrity
    • Strong critical thinking skills and excellent problem solving skills
    • Inclusiveness
    • Accountability
    • Communication
    • Teamwork
    • Client/citizen focus
    • Professionalism
    • Commitment to continuous learning
    • Resource management skills
    • Problem solving skills
    • Decision making skills
    • Time management skills
    • Risk management skills
    • Digital literacy skills
    • Office management skills
    • • Fluent in Kinyarwanda and English. Knowledge of French will be an added advantage
    • Analytical skills;
  • Result oriented

Psychometric Languages

    • Kinyarwanda
    • English
  • Français

Psychometric Domains

    • Critical thinking

      Competence / Skills

    • Problem solving

      Competence / Skills

    • Decision making

      Competence / Skills

    • Analytical skills

      Competence / Skills

    • Time management

      Competence / Skills

    • Knowledge/Awareness

      Behavior and attitude

    • Attention and concentration

      Behavior and attitude

    • Behavioral observations

      Behavior and attitude

    • Patience

      Behavior and attitude

    • Empathy

      Behavior and attitude

    • Coordination

      Behavior and attitude

    • Work preferences

      Aptitude

    • Clear and Effective Communication

      Communication skills

  • Active Listening

    Communication skills

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