Adminstartive Assistant at RAB: Deadline: Oct 29, 2025

By
B. Claire
-
0
1062

Job responsibilities

The Administrative Assistant will administratively and technically report to the SPIU Coordinator. He/she will be responsible:  To receive all SPIU Coordinator’s incoming documents;  To dispatch received Project documents to the concerned staff;  Reception and dispatching of electronic mails to the concerned staff;  Reserving replies to some letters and Memos addressed to SPIU Coordinator;  Registering, sending and filing of sent letters for the projects;  Tracking and reporting Received and outgoing documents.  Processing of project management and administrative documentation (draft, type routine correspondence, data entry and maintenance of mailing lists, receive, route and reroute all mails;  Send, receive and distribute e-mails, telephone, internet, invoices, etc.) and maintaining internal office procedures;  Maintain the office courier records including registration of in and out- going mail and courier;  Preparation of routine correspondence, memoranda and reports;  Ensure proper filing system for references and easy retrieval in the Secretariat office;  Prepare for staff and steering committee (PAC) meetings;  Take minutes of management meetings and follow-up implementation of deliberations;  Make follow-up on deliberations so as to meet deadlines;  Arrange all travel documents and order of mission for the SPIU Coordinator;  Performing any other tasks assigned by the SPIU Coordinator;




Qualifications

    • Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • Bachelor’s Degree in Sociology

      0 Year of relevant experience

    • Bachelor’s Degree in Management

      0 Year of relevant experience

    • Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • Bachelor’s Degree in Customer Relations

      0 Year of relevant experience

    • Bachelor’s Degree in Hospitality Management

      0 Year of relevant experience

    • Bachelor’s Degree in Public Relation and Communication

      0 Year of relevant experience

    • Secretariat Studies

      0 Year of relevant experience

  • Office Management

    0 Year of relevant experience


Required competencies and key technical skills

    • Problem solving skills
    • Decision making skills
    • Time management skills
    • Risk management skills
    • Results oriented
    • Digital literacy skills
  • Analytical skills;


Psychometric Languages

    • Kinyarwanda
    • English
  • Français

Psychometric Domains

    • Critical thinking

      Competence / Skills

    • Problem solving

      Competence / Skills

    • Decision making

      Competence / Skills

    • Analytical skills

      Competence / Skills

    • Time management

      Competence / Skills

    • Knowledge/Awareness

      Behavior and attitude

    • Processing speed

      Behavior and attitude

    • Perceptual Speed and Accuracy

      Behavior and attitude

    • Attention and concentration

      Behavior and attitude

    • Fluid intelligence

      Behavior and attitude

    • Emotion induction

      Behavior and attitude

    • Self-report measures

      Behavior and attitude

    • Behavioral observations

      Behavior and attitude

    • Patience

      Behavior and attitude

    • Empathy

      Behavior and attitude

    • Time for reaction

      Behavior and attitude

    • Coordination

      Behavior and attitude

    • Perceptual-Motor Integration

      Behavior and attitude

    • Conceptual capacity

      Aptitude

    • Awareness of their own abilities

      Aptitude

    • Work preferences

      Aptitude

    • Assertiveness

      Communication skills

    • Clear and Effective Communication

      Communication skills

    • Active Listening

      Communication skills

    • Conflict Resolution

      Communication skills

    • Adaptability and Flexibility

      Communication skills

    • Influence and Persuasion

      Communication skills

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