Head of central secretariat at MINICOM:Deadline: Aug 28, 2025

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Job responsibilities

Key Responsibilities • Ensure proper reception, recording, and dispatching of incoming and outgoing correspondence through Ministry email and SmartAdmin system • Organize, supervise, and monitor the day-to-day operations of the central secretariat. • Coordinate and follow up on the proper handling and flow of correspondence and documents. • Establish, maintain, and update both physical and digital filing systems of all documents and correspondence to guarantee accuracy and accessibility. • Ensure timely and effective distribution of official documents. • Safeguard the Ministry’s correspondences, communication systems and official stamp. • Prepare and submit regular (monthly and quarterly) reports on central secretariat activities.




Qualifications

    • Bachelor’s Degree in Economics

      0 Year of relevant experience


    • Advanced Diploma in Secretarial Studies

      0 Year of relevant experience


    • Advanced Diploma in Office Management

      0 Year of relevant experience


    • Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience


    • Bachelor’s Degree in Public Administration

      0 Year of relevant experience


    • Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience


    • Bachelor’s Degree in Sociology

      0 Year of relevant experience


    • Bachelor’s Degree in International Relations

      0 Year of relevant experience


    • Bachelor’s Degree in Management

      0 Year of relevant experience


    • Bachelor’s Degree in Communication

      0 Year of relevant experience




    • Bachelor’s Degree in Journalism

      0 Year of relevant experience


    • Bachelor’s Degree in Public Relations

      0 Year of relevant experience


    • Bachelor’s Degree in Media

      0 Year of relevant experience


    • Bachelor’s Degree in Law

      0 Year of relevant experience


    • Bachelor’s Degree in Development Studies

      0 Year of relevant experience


    • Bachelor’s Degree in Procurement

      0 Year of relevant experience


    • Bachelor’s Degree in Psychology

      0 Year of relevant experience


    • Bachelor’s Degree in Accounting

      0 Year of relevant experience


    • Bachelor’s Degree in Office Management

      0 Year of relevant experience


    • Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience


    • Bachelor’s Degree in Political Sciences

      0 Year of relevant experience


    • Bachelor’s Degree in Education Sciences

      0 Year of relevant experience


    • Bachelor’s Degree in Finance

      0 Year of relevant experience


    • Bachelor’s Degree in Marketing

      0 Year of relevant experience


    • Bachelor’s Degree in Business Administration

      0 Year of relevant experience


    • Bachelor’s Degree in Customer Relations

      0 Year of relevant experience


    • Bachelor’s Degree in Business Information Technology

      0 Year of relevant experience


    • Bachelor’s Degree in Translation and Interpretation

      0 Year of relevant experience


    • Bachelor’s degree in Linguistics and Literature

      0 Year of relevant experience


    • Bachelor’s degree in travel and tourism management

      0 Year of relevant experience


    • Bachelor’s Degree in Business and Information Technology

      0 Year of relevant experience


    • Office Management and Administration

      0 Year of relevant experience


    • Bachelor’s Degree in Language and Arts Education

      0 Year of relevant experience


    • Bachelor’s Degree in Logistics and Supply Chain Management

      0 Year of relevant experience


    • Bachelor’s Degree in Social work

      0 Year of relevant experience


    • Bachelor’s Degree in Hospitality Management

      0 Year of relevant experience


    • Bachelor`s(A0) Office Management and Administration

      0 Year of relevant experience




  • BA (HON) IN ARTS AND CREATIVE INDUSTRY

    0 Year of relevant experience

Required competencies and key technical skills

    • Accountability

    • Commitment to continuous learning

    • Resource management skills

    • Problem solving skills

    • Decision making skills

    • Time management skills

    • Risk management skills

    • Results oriented

    • Digital literacy skills

    • Verbal and written communication skills

    • Administrative skills

    • High integrity and high professional ethical standards;

    • Confidentiality, ethical and teamwork skills;

    • High level of integrity, ethics and confidentiality

    • Team working Skills

    • Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

    • Analytical skills;

    • Creativity and Innovation

    • Knowledge of clerical and administrative procedures and systems such as filing and record keeping

  • High standards of professional ethics and Secrecy



Psychometric Languages

    • English

  • Français

Psychometric Domains

    • Critical thinking

      Competence / Skills


    • Problem solving

      Competence / Skills


    • Decision making

      Competence / Skills


    • Analytical skills

      Competence / Skills


    • Time management

      Competence / Skills


    • Knowledge/Awareness

      Behavior and attitude


    • Assertiveness

      Communication skills


  • Clear and Effective Communication

    Communication skills

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