Executive assistant at Rwanda Polytechnic (RP):Deadline: Jun 2, 2025

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Job responsibilities

• Assess all incoming documents and summarize them before submission to the Director of RTTI. • Proofread all outgoing documents/ files and propose the adjustments before their signed and submitted to relevant authorities by the Director of RTTI. • Liaise with stakeholders and other institutions regarding their relationships with RTTI. • Keep the diary of appointments of her/his supervisor. • Receive and orient visitors of her/his supervisor. • Prepare her/his supervisor’s travels, missions and meetings logistical details. • File both electronic and hard documents in the office of her/his supervisor. • Orient correspondences and follow up on the implementation of instructions and assignments given by her/his supervisor. • Coordinate partnership, collaboration and other institutional relations under RTTI • Perform any other tasks assigned by her/his supervisor




Qualifications

    • 1

      Master’s Degree in Law

      1 Years of relevant experience


    • 2

      Bachelor’s Degree in Secretarial Studies

      3 Years of relevant experience


    • 3

      Bachelor’s Degree in Public Administration

      3 Years of relevant experience


    • 4

      Bachelor’s Degree in Administrative Sciences

      3 Years of relevant experience


    • 5

      Bachelor’s Degree in Management

      3 Years of relevant experience


    • 6

      Master’s Degree in Management

      1 Years of relevant experience


    • 7

      Master’s Degree in Public Administration

      1 Years of relevant experience


    • 8

      Master’s Degree in Administrative Sciences

      1 Years of relevant experience


    • 9

      Bachelor’s Degree in Law

      3 Years of relevant experience


    • 10

      Bachelor’s Degree in Office Management

      3 Years of relevant experience


  • 11

    Master’s Degree in Office Management

    1 Years of relevant experience


Required competencies and key technical skills

    • 1
      Time management skills

    • 2
      Office management skills

    • 3
      Analytical and problem-solving skills

    • 4
      Interpersonal skills

    • 5
      • Fluent in Kinyarwanda and English. Knowledge of French will be an added advantage

    • 6
      High standards of professional ethics and Secrecy

  • 7
    Transparency and provision to the public of timely and accurate information


Psychometric Languages

  • 1
    English

Psychometric Domains

    • 1

      Analytical skills

      Competence / Skills


    • 2

      Time management

      Competence / Skills


    • 3

      Assertiveness

      Communication skills


  • 4

    Clear and Effective Communication

    Communication skills

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