Job Advertisement.
POSITION TITLE: Facilities Manager
LOCATION: Karongi Office
RESPONSIBLE TO: Construction Manager
STATUS: Full Time
SUPERVISORY CAPACITY: N/A
DATE: October 2024.
Gasmeth Energy MISSION:
Gasmeth Energy aims to reduce or remove environmental pollution using cleaner, greener gas displacing liquid or solid hydrocarbons. Developing and producing methane from Lake Kivu in a safe, efficient, and environmentally sound manner. Distributing compressed natural gas (CNG) throughout the region.
PRIMARY PURPOSE OF THE POSITION:
Carries outbuildings and accommodation management, building maintenance, catering, facility budgets, managing third-party contractors, and ensuring the health, safety, and well-being of a workplace’s occupants.
PRIMARY DUTIES & RESPONSIBILITIES
- Develop and build positive relationships with company staff, rental property owners, vendors, and suppliers.
- Oversee the daily operations of the office and accommodation facilities, ensuring they meet the needs of all users.
- Responsible for leading and managing drivers, cleaners, cooks, assistants, and other staff under their control. Assign work activities, monitor performance, and review results.
- Ensure staff are aware of policies and procedures, plan staff schedules and deal with any HR related issues.
- Act as a coach to subordinates, identify their training and career development, recommend training courses and follow-up on their personnel records such as time sheets, discipline, vacations, leaves and absenteeism
- Ensure compliance with health and safety regulations, conducting regular inspections and risk assessments.
- Review and negotiate contract terms and conditions for rental properties.
- Manage cleaning and catering services for the company accommodation facilities, prepare and manage external procurement requests and complete local purchases.
- Prepare and coordinate local purchases of food, condiments, consumables, and cleaning supplies.
- Maintain an elevated level of cleanliness and hygiene in food preparation and storage areas. Periodic inspections to be completed and reports/checklist completed for auditing purposes.
- Manage, coordinate, and plan the allocation of accommodation for permanent residents and visitors.
- Assist in space management and planning to optimize the use of facilities.
- Develop and manage the facilities budget, including forecasting expenses and monitoring expenditures.
- Prepare weekly and monthly cost reports.
- Responsibly plan, schedule, and supervise maintenance activities, including plumbing, electrical, and other systems.
- Coordinate the project fleet operations, ensuring vehicles and drivers are available and operational for project needs.
- Perform other job-related duties as assigned.
REQUIREMENTS
Education & Professional Experience:
- Minimum bachelor’s degree in business or Facilities management, or other associated qualification.
- Minimum of 8 years in a similar role or suitable for an individual who has experience as a hotel manager, hostel manager, bed and breakfast manager, or camp manager.
- Experience in hospitality and/or residential accommodation management
- Experience in managing and coordinating catering and food preparation services.
- Knowledge of general facilities maintenance.
- Ability to work in Karongi district.
- Residents from the Karongi district are encouraged to apply for this position
SKILLS
- Business management skills
- Knowledge of relevant policies and procedures (such as contract, housing or employment law, health and safety, cleanliness practices and waste management) is an advantage.
- Ability to write and implement standard operating procedures and other documentation
- Effective communication skills
- Contracts and project management skills
- Subcontractor management skills
- The ability to motivate people, delegate tasks and work as part of a team
- IT skills and familiarity with databases and spreadsheets for data analysis, and good knowledge of MS Office and 365
- Financial planning and budget management skills
- Supervisory or leadership skills
- Ability to remain diplomatic and pleasant, think on your feet and remain calm in a crisis
- Flexibility and adaptability with good organizational skills
- Ability to work under pressure and to solve problems
- Attention to detail and accuracy
Submission of applications – to include combined in one folder 1 page Cover letter, an updated CV (maximum three pages), and names, titles, and contacts of three professional referees – should be submitted via the apply button below with the position applied for clearly indicated in the subject line. The deadline for submission of applications is 11th November 2024 at 17:00hrs.
For those that applied before, their applications won’t be taken into consideration.
