TERMS OF REFERENCE FOR THE RECRUITMENT OF ONE (01) FINANCE/ ACCOUNTS OFFICER
Employer:Â Nirvana Heights Resort and Spa Ltd
Place of Employment:Â Rubavu
Employment type:Â Open-ended contract with probation of three months
Nature of the Business:Â Hotel and Tourism
Major Duties and Responsibilities
(a)Â Â Â Accounting
- Establish an accounting system to manage and maintain the accounting requirement of the Hotel in compliance with statutory norms;
- Management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reports;
- Prepare monthly financial statement (report) for further analysis;
- Ensure regular monitoring of the bank account (s);
- Monitor (i) cash flows and (ii) working capital;
- Carry out the calculation of the payroll for all staff on the basis of valid contracts and the tax law;
- Prepare internal invoices for the personal use of the hotel assets;
- Maintain payment records of all invoices received;
- Maintain payee statement records of all suppliers and service providers;
- Carry out payment of all regular area of office expenses such as car rentals, telecommunication (telephone, internet, etc) bills, advances, etc;
- Maintain and manage all relevant taxation such as remittances to Revenue and Custom, etc;
(b)Â Â Â Finance/ Budget
- Prepare an annual financial and budget plan in consultation with the Managing Director, and the Hotel Manager;
- Develop financial manual, policy, and guidelines;
- Provide guidelines and format to the business divisions for submitting their accounts for budget & balance sheet preparation;
- Furnish necessary and classified information to the board along with analysis and suggestions;
- Prepare the following information to strengthen and formalize the corporate decision-making process:
- Annual business plans, cash flow projection, forecasts, and long-term plans;
- Budgets including the capital, manpower and overhead budgets along with variance analysis;
- Coordinate and assist Statutory Auditing/RRA when called by RRA;
- Consult with division businesses units to improve financial performance;
- Prepare quarterly operating results of the Hotel as a whole and division businesses
- Prepare and maintain the following data for statutory auditing, presentation to the Board and Annual Report:
I.   The financial statement presenting fairly its states of affairs, the results of its operation, cash flows and change in financial positions;
II.   Proper books of accounts;
III.   Appropriate accounting policies to guide financial statements and accounting estimates preparation;
IV.   National/International accounting standards, as applicable in Rwanda, to comply and prepare financial statements;
V.   Sound internal control system for effective implementation and monitoring.
VI.   Compile and present the annual budgeting/ Strategic Financial Planning at least once in three months.
(c)Â Â Â Others
Maintain and be the custodian of all accounts and budget-related documents and files;
2)Â Â Â Maintain and manage all records related to Hotel assets;
3)Â Â Â Represent the Hotel in all stakeholders meeting related to accounts, finance, and budget;
4)Â Â Â Attend Board meeting as and when required for budget and financial statement presentation;
5)Â Â Â Prepare annual report;
6)   Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of the Hotel’s work as assigned by Director;
7)Â Â Â Prepare Hotel Procurement standard operating procedures
(d)Â Â Â Salary: Â Â Negotiable
(e)Â Â Â Gender:Â ladies are encouraged to apply
Click here to apply
(g)   Deadline for application: 30th July 2020
