MIC Building
KN2 AV Kigali, Rwanda
www.prime.rw
T: 0788 195 200
E: info@prime.rw
JOB VACANCY FOR LEGAL & COMPANY SECRETARY MANAGER POSITION
BACKGROUND
Prime Insurance Ltd is an insurance company, established in 1995 and licensed by the National Bank of Rwanda (BNR).
We are seeking a dynamic and motivated LEGAL & COMPANY SECRETARY MANAGERto join our growing team. The role of the LEGAL & COMPANY SECRETARY MANAGERis to provide primary support to the Legal and Company Secretarial department in respect of statutory and regulatory compliance within redefine group and its subsidiaries as well as administrative matters relating to the Board of Directors, the Executive Committee and the Company as specified by the Companies Law and other relevant legislation.
The ideal candidate will have excellent communication and capability in advisory on the resolution of disputes and corporate matters, particularly those disputes involving possible liability for the Organization skills.
KEY ROLES & RESPONSIBILITIES
Under the supervision of Head Legal and Company Secretary, the LEGAL & COMPANY SECRETARY MANAGER shall have the following roles and responsibilities:
- Discuss terms and conditions with the other party to reach a mutual agreement.
- Propose the draft contract, ensuring it includes all necessary legal language and clauses.
- Ensure the terms of the contract are communicated to the relevant parties for implementation
- Store the contract securely, often in a contract management system or repository.
- Manage the process of renewing contracts, including renegotiation of terms if necessary.
- Handle the termination of contracts, ensuring that all parties are aware and that all obligations are fulfilled before the contract ends
- Generate reports on contract performance, compliance, and other key metrics.
- Analyze contract data to identify trends, opportunities for improvement, and areas of risk.
- Ensure that all parties meet their obligations and that performance standards are maintained, and performance guarantees are in place.
- Address any disputes that arise during the contract’s life, including negotiation, mediation, or legal action if necessary.
- Work closely with external lawyers representing Prime Insurance and providing them all the necessary support
- Ensure policies are kept up to date and approved and signed by the by the Board;
- Provide advice on labor law related employee issues;
- Formulating formalities regarding settlements of disputes;
- Assessment of related legal issues and analysis;
- Periodic reports on disputes and propose actions;
- Assist the Head of Legal and Company Secretary to manage board and committees’ meetings preparation and processes;
- Assist in the minuting board and committee meetings;
- Assist in the tracking to completion actions arising from board and committee meetings;
- Ensuring the maintenance of statutory records for entities falling within the remit of the Company’s Secretariat, and for ensuring the timely submission of statutory filings;
- Any other task that may be assigned by the company authorities.
REQUIRED SKILLS & QUALITIES
- Must have a clear understanding of the Rwandan laws;
- Must understand company law in force;
- Must have the ability to exercise confidentiality (critical), understanding and sensitivity;
- Proven track record of providing effective legal counsel to management;
- Must have initiatives, strong decision-making, and analytical thinking skills and abilities to exercise independent judgment;
- Excellent organizational skills;
- Strong presentation, communication and report writing skills;
- Effective problem-solving skills;
- Be a team player;
- Unquestionable integrity;
- High degree of accuracy and attention to details;
- Being fluent in English, French and Kinyarwanda is mandatory;
- Rwandan Nationals of age below 45 years old are only eligible Candidates.
EDUCATION & EXPERIENCE
- Having a certificate from the Institute of Legal Practice and Development will be mandatory;
- Having a Bachelor degree in Law, Corporate Commercial Law or related governance qualification with a corporate commercial background;
- A minimum of five (5) years’ working experience in company secretariat department in a Financial Institution is mandatory;
- Having worked in the insurance services industry will be an added advantage.
APPLICATION PROCEDURE
- Application letter addressed to Chief Executive Officer.
- Recent Curriculum Vitae (CV) with proven work Experience.
- Notarized education certificates.
- A copy of National Identification.
- Two professional referees.
- Non-criminal record certificate.
The deadline for submitting applications is ten (10) business days from the date of publication.
NB: Only shortlisted candidates will be contacted.
Done at Kigali, October 07th, 2024
Signed by:
Col (Rtd) Eugene M. HAGUMA
Chief Executive Officer
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