Job responsibilities
– Prepare the supervisor’s agenda – Prepare and arrange the appointment schedule – Prepare and manage correspondences – Prepare correspondences of the supervisor – Record, dispatch and assort office mail – Manage the filing of documents – Ensure telephone communication within the Office – Read and verify the form and substance of documents submitted to the supervisor – Forward documents submitted by the supervisor to their respective destinations – Responsible for handling visitors of the supervisor – Make logistical preparations for all meetings of the supervisor
Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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2
Advanced Diploma in Office Management
0 Year of relevant experience
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3
Bachelor’s Degree in Public Administration
0 Year of relevant experience
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4
Bachelor’s Degree in Management
0 Year of relevant experience
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5
Bachelor’s Degree in Law
0 Year of relevant experience
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6
Bachelor’s Degree in Social Work
0 Year of relevant experience
Required competencies and key technical skills
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1Integrity
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2Strong critical thinking skills and excellent problem solving skills.
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3Inclusiveness
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4Accountability
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5Communication
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6Teamwork
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7Client/citizen focus
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8Professionalism
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9Commitment to continuous learning
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10Office management skills
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11Analytical and problem-solving skills
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12Excellent communication, organisation and interpersonal skills
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13Time management skills
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14Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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15Computer knowledge (Work Processing, Power Point and Internet)
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16Analytical and problem solving skills
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