TERMS OF REFERENCE (TOR) FOR RECRUITMENT
Organization: Club House La Palisse Hotels Ltd
Location: La Palisse Hotel Gashora Resort
UNDER CONTRACT FRONT OFFICE (2 POST)
Front Office Job Summary
In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with Front Office Duties and Responsibilities
Front Office Duties and Responsibilities
- Greet clients and set a positive office atmosphere
- Answer the phone, take messages, and redirect calls to appropriate offices.
- Organize and maintain files and records; update when necessary
- Create and maintain updated documents and spreadsheets
- Oversee sorting and distribution of incoming mail
- Prepare outgoing mail (envelopes, packages, etc.)
- Operate office equipment, such as photocopier, printers, etc.
- Organize bookkeeping and issue invoices/checks
- Record meeting minutes and dictations
- Perform inventory of office supplies and order what is needed
Front Office Requirements and Qualifications
- High school diploma or equivalent
- Successful work experience in a front office setting or in another clerical position
- Strong working knowledge of office procedures and basic accounting principles
- Ability to effectively use and maintain office equipment
- Solid knowledge of Microsoft Office
- Outstanding communication skills
- Great organizational and multitasking abilities office equipment, software, and procedures.
APPLICATION PROCEDURES
Interested candidates should send their cover letter and well detailed CV no later than September 30th 2024 via the apply button below.
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