Director of Administration & Finance at Karongi District :Deadline: Sep 18, 2024

Job responsibilities

Key duties and responsibilities – Coordinate the development of action plan and annual budget for the hospital; – Coordinate preparation of annual and periodic cash flow plans/spending plans based on approved budget, procurement plan, and action plan for domestic and donors ‘funds; – Monitoring the annual budget and control its execution in compliance with the Government of Rwanda public finance regulations and procedures as well as donors’ regulation; – Analyze data and prepare analytical reports on implementation progress, performance and impact of operations, ensuring that statistical information required for decision-making and other purposes are accurate and up to date;

– Management of all bank accounts and ensure monthly bank reconciliation are properly done; – Ensure all receipts and disbursement of funds are properly authorised, recorded, have adequate supporting documentation and can be easily extracted for the purpose of preparing financial statements; – Production of periodic management information to senior management and provide leadership in interpreting this information, highlighting key issues for consideration and follow-up; – Established, monitored, and enforced accounting policies and procedures to ensure efficiency, integrity and GAAP Compliance;- Coordinating the financial reporting to different stakeholders (Senior management of the Administrative District, Ministry of Health, Public account in the Ministry of Finance, Auditor General of States Finances; Development Partners and Joint Health Sector Review Committee) in compliance with their respective rules and regulations

– Analyze financial reports, conduct cost/benefit analysis and identify areas for improvement and propose recommendations to senior management; – Monitor financial situation and present forecasts to the senior management for decision; – Liaise with the Internal or external auditors and facilitate other financial assessments; – Coordinate the implementation of audit and other review recommendations. – Scrutinizing that any expenditure is accurately estimated in Annual Work Plan and Budget, eligible, authorized, reported and that the related supporting documents are full and properly filled; – Coordinate the appraisal of monthly/annual staff evaluations – Review monthly, quarterly and annual report for activities of different services. – Implement internal expenditures’ control system to ensure that vouchers processed are matched and completed; transactions are correctly recorded and posted in project; payrolls are duly prepared and travel claims are duly processed; – Coordination of all logistics activities in the health facility including management of equipment and other assets; – Management of all administrative matters: salaries, PBF, Top up, staff leave and employment contract management; – Supervise Human resource function as per laws and regulations. – Supervision and coordination of incoming and outgoing correspondences – Coordination of declaration of legal taxes. – Quality improvement responsible – Supervise customer care services