HR Coordinator
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AREA OF RESPONSIBILITY
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SAMPLE OF YOUR MAIN ACTIVITIES INCLUDED IN AREA
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Recruitment
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- Assist to determine Manpower needs with HODs and respective Job profiles
- Ensure Manpower needs are addressed within the timeframe
- Advertising and screening process, interviews and selection
- Hiring and On-boarding process: Employment offer, documentation, accesses, contract, benefits. Performance and probation management for confirmation of employment
- Advertising following approval of position & competency profile form.
- Proper documentation upon employee arrival
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Governance of HR Systems
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- Monitor and maintain timekeeping systems, including timesheets and time tracking software.
- Assist to employee questions or discrepancies related to URSULA and HCM.
- Enter and update employee information on HRIS (Human Resources Information System)
- Manage employee leave requests and maintain leave balances.
- Assist in the administration of leave policies and tracking of paid time off.
- Provide support to employees and managers regarding HR and payroll processes and policies. (Both local & International)
- Ensure proper maintenance and management of the HRIS.
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Payroll & Benefits
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- Process payroll by gathering and verifying time and attendance data, calculating pay, and ensuring accuracy in salary transactions.
- Assist with benefits enrollment, changes, and inquiries from employees.
- Handle administrative tasks related to employee benefits programs, such as health insurance, retirement plans, and leave policies.
- Reconcile payroll discrepancies and resolve any payroll-related issues in a timely manner.
- Liaise with employees for tax related issues.
- Respond to employee inquiries regarding payroll, benefits, and HR policies.
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HR Functions – All levels
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- Responsible for the consolidation Eclosia Way Report
- Ensure compliance to all legal obligations as employer
- Participate in strategic plan of the department
- Ensure that Protocols of LFL are up-to-date
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PMS
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- Provide PMS Training to all employees
- (creation of appraisal period, reports generation, assistance to users)
- Ensure proper PMS for all employees with SMART objectives
- Ensure that evaluation are done properly
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Communication
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- Assist departmental meetings, screen info from employees
- Coordinate action and feedback to employees
- Follow up on issues raised in meetings with employees
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Employee and Industrial Relations
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- Assist in Disciplinary and grievance management
- Assist in Compromise Agreement with Labour Office
- Assist & Address in manage and address employee-employer issues
- Devise and implement specific projects for employee motivation, engagement and team spirit
- Visit of factory for Disciplinary and grievance management
- Assist Operatives in any queries.
- Visit of Farms to assist in any queries/follow up of all issues raised during meeting as and when required
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Welfare & Benefits
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- Oversee and ensure implementation of all activities related to employee welfare
- Organize and lead leisure activities.
- Manage company reward and recognition processes
- Responsible for purchase of annual informs, shoes, towels etc
- Ensure new employee’s procedures are properly filled within deadline
- Attend all medical issues for workers with insurance companies. Membership form/ medical appointment. / medical claims. – Staffs only
- Attend personnel’s request in personal issues.
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Interested candidates should sent their detailed CV to the following Email:hr.lfl@eclosia.com No later than 19 september 2024
