Procurement officer at central university hospital of butare (CHUB) Under Statute :Deadline: Aug 16, 2024

Job responsibilities

1. Procurement Planning: -Collect information on tenders to be issued in a given Financial year. -Participate in the planning and budgeting process of the Institution. -Prepare the procurement plan. -Submit the procurement plan to management for approval. -Submit the procurement plan to RPPA and publish on the institution’s website.

2. Procurement Plan execution: -Follow up on the timely preparation of technical specifications/ToRs -Prepare of tender documents. -Produce tender notices. -Distribute tender documents and receive from bidders. -Open and evaluate bids. -Prepare notification letter for bidders and recommend contract awards.

3. Contract management: -Organize and participate in contract negotiation. -Participate in bid opening and evaluation. -Provide information/support documents for contract drafting to the Legal affairs officer. -Follow-up of contract execution and completion in collaboration with the user department. -Monitor the contract execution, including making alerts on delivery deadlines in collaboration with user units, department or division. -Avail necessary supporting documents for paying works, goods and services-related suppliers. -Prepare certificates of completion for suppliers. -Serve as Secretary to the institution tender committee.

4. Reporting and filing of procurement documents: -Produce and submit timely monthly report to RPPA on procurement plan progress. -Produce procurement report as required by a funding Institution or donor. -Facilitate Procurement Audit;  Ensure a proper and safe filling system for procurement information. -Submit periodical reports to the Executive Secretary. N.B: 1. bachelor’s degree in Procurement or Purchasing and Supply Chain Management. Recognized procurement professional certification is an added advantage.

2. holder of a Degree in Management, Accounting, Law, Public Finance, Economics or Civil Engineering with Professional Certification such as: Chartered Institute of Procurement and Supply (CIPS), Certified International Advanced Procurement Professional ( ClAPP ) or any other recognized procurement professional certification is eligible.

• • 1
    Purchasing and Supply Chain Management

    0 Year of relevant experience

• • 2
    Bachelor’s Degree in Procurement

    0 Year of relevant experience

• • 3
    Bachelor’s Degree in Law with Charted Institute of Procurement and Supply (CIPS)

    0 Year of relevant experience

• • 4
    Bachelor’s Degree in Management with Charter Institute of Procurement and Supply (CIPS) professional certification

    0 Year of relevant experience

• • 5
    Bachelor’s Degree in Public finance with Certified International Advanced Procurement Professional (CIAPP)

    0 Year of relevant experience

• • 6
    Bachelor’s Degree in Civil Engeneering with Charter Institute of Procurement and Supply (CIPS)

    0 Year of relevant experience

• • 7
    Bachelor’s Degree in Civil Engeneering with Certified International Procurement Professional (CIPP)

    0 Year of relevant experience

• 8
  Bachelor’s Degree in Management, Accounting, Law, Public Finance; Economics or Business Administration with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification is eligible.

  0 Year of relevant experience

Required competencies and key technical skills

• • 1
    Integrity

• • 2
    Strong critical thinking skills and excellent problem solving skills.

• • 3
    Accountability

• • 4
    Teamwork

• • 5
    Understanding of public procurement laws and procedures in Rwanda

• • 6
    Understanding of public procurement law and compliance requirements

• 7
  Excellent knowledge of laws, policies and procedures applicable in public procurement

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