QSSR-TROCAIRE-FM-FINANCE MANAGER
TROCAIRE
Job Specification
Client: TROCAIRE
Job Title: Trócaire Rwanda Climate Just Communities Finance Manager
Division: Trócaire Rwanda Country Programme
Location: Kigali, Rwanda
Date: 05 April 2024
DESCRIPTION:
Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where; people’s dignity is ensured, and rights are respected; basic needs are met, and resources are shared equitably; people have control over their own lives; and those in power act for the common good. As the official overseas development agency of the Irish Catholic Church, Trócaire has been working in Rwanda since 1994.
The CJC Finance Manager role is responsible for Finance and Governance within Trócaire and for local delivery partner organisations, Financial Control and Reporting, Programme Staff Capacity Building and Budgeting. The Finance Manager will manage finances for the Climate Just Communities (CJC) programme and will support local delivery partner’s grant management, work closely with the Chief of Party (CoP) and Finance and Programme teams over the 3-year Scottish Government funded programme.
The CJC programme is being implemented across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners/suppliers are Rwanda Climate Change and Development Network (RCCDN), DUHAMIC-ADRI, Duterimbere, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR).
The Finance Manager is responsible for effective financial planning, budget management through spending strictly within the approved budget limits, for the timely and high-quality development of financial update reports, cashflow forecasts, internal pricing schedules as per contract requirements and in line with internal regulations and procedures.
The Finance Manager will take a lead on the development of financial systems and processes for Trócaire and local partners, where this might be required, in close collaboration with Trócaire Head Office Finance Department, CoP and Country Director, and in line with donor and internal regulations and processes.
The role will require extensive travel to the districts of operations, carrying out regular field and local delivery partner visits, as well as attending programme related meetings, stakeholder engagements, coordination meetings, and other representation as required (including participation in partner and other stakeholder organized activities & dialogues).
KEY DUTIES & RESPONSIBILITIES:
Main Finance and Budgeting Responsibilities
- Support the Chief of Party (CoP) in developing and maintaining an appropriate financial plan to support the programme implementation in accordance with Trócaire’s financial planning guidelines.
- Support the CoP to prepare monthly Budget versus Actual meetings and ensure delivery partners/suppliers to Trócaire submit their monthly report of activities, expenditures on time and they are aligned with pricing schedule commitments.
- Develop and track project budgets, commercial fee structure for payment by results
- Prepare monthly, quarterly and annually financial reporting, pricing schedule and budget ready to be submitted to SCIAF.
- Assist the COP in conducting the budget process for the CJC programme, ensuring that appropriate levels of technical support and guidance is provided to all budget holders during the process of preparing the budget and subsequent revisions.
- Preparation of donor budgets; ensure compliance with donor regulations and to ensure incorporation into the country annual operating budget & budget revisions.
- Review with all programme budget holders’ monthly reports as available on Agresso Business World and facilitate with programme staff follow up of any issues/variances arising.
Financial Control and Reporting
- Supported by the CoP, ensure that the relevant, Trócaire organisational financial policies and procedures are adhered to and implemented in a standardized manner across all of the country programmes.
- To ensure that the programme department finance activities meet the financial reporting requirements and deadlines as specified by the CoP.
- Closely monitor all programme activities in relation to spend and keep the CoP and CD advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
- Maintain a set of complete and accurate financial records, including all relevant supporting documentation and timesheet related to CJC.
- Lead on donor, external and internal control audits as required.
- Monitor and prepare all financial statements / completion reports to SCIAF to ensure compliance with contractual and legal requirements.
- Assist with investigations into alleged fraud or irregularities at delivery partner’s organisations
- Ensure a monthly, quarterly Partner Financial Management Tracking tool (PFMTT) is submitted to the CoP and to Finance in HQ.
- Lead the reconciliation, – and entering of donor funds in Agresso.
- Conduct regular field trips to project sites and partners to monitor compliance with financial procedures, review activity progress and assist delivery partners/suppliers in identifying the financial implications of changes in proposed activities and adjusting budget lines as required.
Finance and Governance for local partners.
- Participate in conducting Partner Capacity Assessments (PCAS) and coordinate with CoP, Localization and Partnership and Programme team for delivery of the same.
- Support the technical advisor and COP in reviewing partner financial and narrative reports ensuring consistency of information provided and that Trócaire and donor requirements are being met.
- Review Trócaire records ensuring that partner financial reporting is up to date and properly maintained, in accordance with Trócaire and donor requirements.
- Conduct desk reviews or field voucher reviews as appropriate as per agreed Implementation plan.
- Ensure relevant review reports are prepared within time agreed and shared with CMT, programme officers and partners. Ensure action plan to implement matters arising is followed up with partners.
- Lead an ongoing process to appraise partner organisations financial controls, procurement, and systems in line with the Trócaire Partner Governance and Finance manual and Procurement guidelines. Ensuring recommendations are implemented in agreement with the partner.
- Provide support to the Finance/Accounts Departments of delivery partner organisations/suppliers to enable them to produce and submit accurate expenditure reports. Support will include design of accounting and reporting systems, design of spreadsheets, training, and on-going financial guidance. Participates in all programme team meetings to ensure a full understanding of all programme work and any financial implications arising.
Programme Staff Capacity Building
- To facilitate and provide basic training, technical support and guidance to the country program and partner finance staff for skills improvement in the areas of budget preparation and monitoring, budget revision, reporting, and internal control.
- Assists in improvement of work processes and increase efficiency within the programme function.
Other Responsibilities
- Any other duties as assigned and set out by the CoP, International Accountant or Country Director.
Person Specification- Essential Requirements
Qualification
- Relevant Accounting Degree.
- Internationally recognized professional accounting qualification
- Internal Audit Qualification
Experience
- 5 years’ experience in Accounting/Finance Position particularly with an audit orientation with NGOs in the relevant position/s. Knowledge of Agresso would be added bonus.
- Proven experience in working with private / commercial grants.
- Working with local delivery partners in grant management
- Impeccable integrity and work ethics, Accuracy, attention to detail. Experience working with management information systems.
- Demonstrated ability to work with a participative style within teams. Ability to work on own initiative.
- A commitment to social justice and the ethos of Trócaire.
- Expertise in Word. Intermediate to advanced excel.
Skills
- Ability to motivate staff to align behind a shared vision and objectives.
- Ability to manage budgets and financial systems.
- Highly organized, with excellent planning, prioritization and problem-solving skills.
- Excellent verbal and written communication skills.
- Competent in Microsoft packages (Word, Excel).
- Fluency (written and spoken) in English.
Qualities
- Understanding of, and empathy with, the role of the Catholic Church in development.
Other
- Ability and willingness to travel within the country and internationally, if required.
- Commitment to principles of safeguarding of programme participants.
NOTE: Interested and qualified candidates are encouraged to apply with an updated CV in PDF format.
Deadline: 19th April 2024
