Procurement Officer at Ministry Of Gender And Family Promotion (MIGEPROF) Under Statute :Deadline: Apr 5, 2024

Job responsibilities

Collect information on tenders to be issued in a given Financial year Participate in the planning and budgeting process of the Institution -Prepare the procurement plan ; -Submit the procurement plan to the management for approval ; -Submit the procurement plan to RPPA and make sure is published on the institution’s website. -Follow up on the timely preparation of technical specifications/Tor’s ; -Prepare of tender documents ; -Produce tender notices ; -Distribute tender documents and receive from bidders ; -Open and evaluate bids ; -Prepare notification letter for bidders and recommend contract awards. -Organize and participate in contract negotiation ; -Provide information/support documents for contract drafting to the Legal Advisor ; -Follow-up of contract execution and completion in collaboration with the user department ; -Prepare certificates of completion for suppliers ; Serve as Secretary to the institution tender committee. -Produce and submit timely monthly report to RPPA on procurement plan progress ; -Produce procurement report as required by a funding Institution or donor ; -Facilitate Procurement Audit ; -Ensure a proper and safe filling system for procurement information; -Submit periodical reports to the Permanent Secretary -Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)

• • 1
    Purchasing and Supply Chain Management.

    0 Year of relevant experience

• • 2
    Bachelor’s Degree in Procurement

    0 Year of relevant experience

• • 3
    Bachelor’s Degree in Management with Certified International Procurement Professional (CIPP)

    0 Year of relevant experience

• • 4
    Bachelor’s Degree in Accounting with Certified International Procurement Professional (CIPP)

    0 Year of relevant experience

• • 5
    Bachelor’s Degree in Public finance with Certified International Procurement Professional (CIPP)

    0 Year of relevant experience

• • 6
    Bachelor’s Degree in Economics with Certified International Procurement Professional (CIPP)

    0 Year of relevant experience

• • 7
    Bachelor’s Degree in Civil Engeneering with Certified International Advanced Procurement Professional (CIAPP)

    0 Year of relevant experience

• 8
  Bachelor’s Degree in Law with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

  0 Year of relevant experience

Required competencies and key technical skills

• • 1
    Resource management skills

• • 2
    Analytical skills

• • 3
    Problem solving skills

• • 4
    Decision making skills

• • 5
    Time management skills

• • 6
    Risk management skills

• • 7
    Results oriented

• • 8
    Digital literacy skills

• • 9
    Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

• • 10
    Experience of working with E-government, procurement system or other procurement software

• 11
  Knowledge of procurement techniques as well as in market practices

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