Procurement Officer at Rwanda Cooperatives Agency (RCA) Under Statute: Deadline: Mar 29, 2024

Job responsibilities

1. Prepare the annual procurement plan. collect information on tenders to be issued in a given financial year. participate in the planning and budgeting process of the institution; prepare draft procurement plan; submit the procurement plan to the management for approval; submit the procurement plan to RPPA and publish on the institution’s website.

2. Execute Procurement plan, work closely with user departments and follow up on the timely preparation of technical specifications/Tor’s. prepare of tender documents; produce tender notices. distribute tender document and receive from bidders. open and evaluate bids in collaboration with the internal tender committee; prepare notification letter for bidders and recommend contract awards in collaboration with internal tender committee.

3. Ensure proper contract administration. organize and participate in contract negotiation; provide information/support documents for contract drafting to the Legal Affairs Officer; Follow up on request of certificates of completion in collaboration with the user department. follow up on request of certificates of completion for suppliers. serve as secretary to the institution tender committee.

4. Report and file procurement documents. prepare periodic reports to the submitted to RPPA on procurement plan progress. ensure a proper and safe filling system for procurement information; submit periodical reports to the Executive secretary.

Minimum qualifications

• • Purchasing and Supply Chain Management

    0 Year of relevant experience

• • 2
    Bachelor’s Degree in Procurement

    0 Year of relevant experience

• • 3
    Bachelor’s Degree in Management with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification

    0 Year of relevant experience

• • 4
    Bachelor’s Degree in Accounting with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

    0 Year of relevant experience

• • 5
    Bachelor’s Degree in Law with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

    0 Year of relevant experience

• • 6
    Bachelor’s Degree in Public Finance with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

    0 Year of relevant experience

• • 7
    Bachelor’s Degree in Economics with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

    0 Year of relevant experience

• 8
  Bachelor’s Degree in Civil Engineering with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

  0 Year of relevant experience

Required competencies and key technical skills

• • 1
    Integrity

• • 2
    Inclusiveness

• • 3
    Accountability

• • 4
    Teamwork

• • 5
    Client/citizen focus

• • 6
    Professionalism

• • 7
    Resource management skills

• • 8
    Analytical skills

• • 9
    Problem solving skills

• • 10
    Decision making skills

• • 11
    Networking skills

• • 12
    Mentoring and coaching skills

• • 13
    Time management skills

• • 14
    Risk management skills

• • 15. Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

• • 16. Understanding of public procurement laws and procedures

• 17. Knowledge of procurement techniques as well as in market practices;

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