Administrative Assistant/Public Relations (AA/PR) at JICA Rwanda Office | Kigali : Deadline: 21-03-2024

VACANCY ANNOUNCEMENT

Job Title: Administrative Assistant / Public Relations (AA/PR)

Project Name: JICA-Project for Strengthening and Promoting Coffee Value Chain in Rwanda

Place of Work: The project office in NAEB, Gikondo, Kigali, Rwanda with possibility to travel to project activity site nationwide in Rwanda

1. Background information

Project for Strengthening and Promoting Coffee Value Chain in Rwanda (the project) of Japan International Cooperation Agency (JICA) is operating in Rwanda for development of coffee industry in the country. The JICA Rwanda Office (the Client) requires AA/PR to undertake the following services specified below for efficient and effective implementation of the project activities.

2. Scope of work/Content of service

AA/PR staff undertake the following activities under the supervision of the project coordinator.

Administration:

• Prepare daily accounting documents and file them after approval from the project coordinator.
• Support preparation of quarterly financial reports.
• Draft official letters for external communication.
• Support procurement including price survey, contract negotiation, collection of receipts and preparation and drafting contracts.
• Record site managers’ daily attendance through online communication.
• Support the project coordinator in administrative operation.
• Liaise with stakeholders for project related issues to ensure smooth communication.
• Any other support instructed by the project coordinator.
  
  
  

Public relations:

• Draft a communication strategy with supports from the project coordinator.
• Draft materials and content in English (and Kinyarwanda if necessary) such as project newsletters, infographics etc to convey and disseminate information related to project activities.
• Prepare and finalize monthly project reports by collecting information from the project team.
• Update and facilitate social media networks with
• Any other support instructed by the supervisor.

Others：

• Assist the JICA Experts as an English/Kinyarwanda/French translator (with farmers, exporters, government officials, etc.)

3. Contract period

From 1^st April 2024 to 31^st March 2025

4. Qualifications and Experience

The successful candidate has/is:

• the nationality of Rwanda
• Educational background of the agriculture
• At least 2-year experience of working for the coffee sector in Rwanda
• At least 2-year experience of working with international development partners in Rwanda (Working experience with JICA is preferrable)
• At least 2-year experience of working for a project accounting
• At least 2-year experience of coordination tasks with government agencies (Agencies in the agriculture is preferrable)
• At least 1-year experience of project PR
• Business level of English and native level of Kinyarwanda both for writing and speaking (working experience to make official documents in English is preferrable)
  
  
  

5. Contract

The successful candidate will sign a service contract with the Client. General requirements and conditions of the work are detailed in this Terms of Reference while specific contract clauses will be negotiated within the range defined by the Client.

Additional note:

Interested individuals must collect “Request for Quotation” from JICA Rwanda Office anytime from Monday to Thursday between 8:00-17:00 or Friday between 8:00 and 12:00 by 20 March 2024.

The deadline to submit proposals to JICA Rwanda Office (Ground Floor, Ebenezer House, Kacyiru, and Kigali) is 14:00 on 21st March 2024.

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