Senior archives Officer at Central University Hospital Of Butare (CHUB) Under Statute : Deadline: Mar 13, 2024

Job responsibilities

Maintain and secure all written and electronic medical records within the hospital: -Storing, arranging, indexing and classifying records;

-Ensuring that records are easily accessible when needed

-Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;

-Overseeing the management of electronic and/or paper-based information;

-Setting up, maintaining, reviewing and documenting records systems;

-Identifying the most appropriate records management resources; -Managing the changeover from paper to electronic records management systems;

-Preserving institution memory and heritage; -Enabling appropriate access to information; -Responding to internal and/or external information enquiries;

-Training and supervising records staff; -Submit monthly, quarterly and annually report to the supervisor -Destroying or archiving finished data/records

Minimum qualifications

• • Advanced Diploma in Office Management

    0 Year of relevant experience

• • 2
    Advance Diploma in Library and Information Studies

    0 Year of relevant experience

• • 3
    Advance Diploma in Documentation

    0 Year of relevant experience

• • 4
    Advance Diploma in Archives Studies

    0 Year of relevant experience

• • 5
    Advance Diploma in Archives

    0 Year of relevant experience

• • 6
    Advance Diploma in Information Management

    0 Year of relevant experience

• • 7
    Advance Diploma in Arts and Publishing

    0 Year of relevant experience

• • 8
    Bachelor’s Degree in Documentation

    0 Year of relevant experience

• • 9
    Bachelor’s Degree in Archives

    0 Year of relevant experience

• • 10
    Bachelor’s Degree in Information Management

    0 Year of relevant experience

• • 11. Bachelor’s Degree in Office Management

    0 Year of relevant experience

• • 12. Bachelor’s Degree in Arts and Publishing

    0 Year of relevant experience

• • 13. Bachelor’s Degree Library and Information Sciences

    0 Year of relevant experience

• • 14. Bachelor’s Degree in Archives and Record Management

    0 Year of relevant experience

• • 15 Office Management and Administration

    0 Year of relevant experience

• 16 Office Management and Administration

  0 Year of relevant experience

Required competencies and key technical skills

• • Resource management skills

• • 2
    Analytical skills

• • 3
    Time management skills

• • 4
    Risk management skills

• • 5
    Results oriented

• • 6
    Digital literacy skills

• • 7
    Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

• • 8
    Judgement and decision-making skills

• • 9
    Knowledge of archive management software

• • 10
    Knowledge of the documentation management system (DMS) would be an advantage

• • 11
    Knowledge of integrated document management

• 12
  Analytical and problem-solving skills

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