Procurement Officer at Institute Of Legal Practice And Development ( ILPD) Under Statute: Deadline: Mar 13, 2024

Job responsibilities

1. Prepare the annual Procurement Plan

 Collect information on tenders to be issued in a given Financial year;

 Participate in the planning and budgeting process of the Institution;

 Prepare the procurement plan;

 Submit the procurement plan to management for approval;

 Submit the procurement plan to RPPA and publish on the institution’s website. 2. Execute Procurement Plan

 Follow up on the timely preparation of technical specifications/ToRs ;

 Prepare of tender documents ;

 Produce tender notices;

 Distribute tender documents and receive from bidders;

 Open and evaluate bids;

 Prepare notification letter for bidders and recommend contract awards.

3. Ensure proper Contract administration

 Organize and participate in contract negotiation;

 Provide information/support documents for contract drafting to the Legal affairs officer;

 Follow-up of contract execution and completion in collaboration with the user department;

 Prepare certificates of completion for suppliers;

 Serve as Secretary to the ILPD Internal tender committee.

4. Ensure the implementation of procurement laws and regulations

 Produce and submit timely monthly report to RPPA on procurement plan progress;

 Produce procurement report as required by a funding Institution or donor;

 Facilitate Procurement Audit;

 Ensure a proper and safe filling system for procurement information;

 Submit periodical reports to the VRAF

 Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)

Minimum qualifications

• • Bachelor’s Degree in Law

    0 Year of relevant experience

• • 2. Bachelor’s Degree in Procurement

    0 Year of relevant experience

• 3. Bachelor’s Degree in Finance

  0 Year of relevant experience

Required competencies and key technical skills

• • Integrity

• • 2
    Strong critical thinking skills and excellent problem solving skills.

• • 3
    Accountability

• • 4
    Communication

• • 5. Teamwork

• • 6. Professionalism

• • 7. Results oriented

• 8. Knowledge of procurement techniques as well as in market practices

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