Job responsibilities
1. Prepare the annual Procurement Plan
 Collect information on tenders to be issued in a given Financial year;
 Participate in the planning and budgeting process of the Institution;
 Prepare the procurement plan;
 Submit the procurement plan to management for approval;
 Submit the procurement plan to RPPA and publish on the institution’s website. 2. Execute Procurement Plan
 Follow up on the timely preparation of technical specifications/ToRs ;
 Prepare of tender documents ;
 Produce tender notices;
 Distribute tender documents and receive from bidders;
 Open and evaluate bids;
 Prepare notification letter for bidders and recommend contract awards.
3. Ensure proper Contract administration
 Organize and participate in contract negotiation;
 Provide information/support documents for contract drafting to the Legal affairs officer;
 Follow-up of contract execution and completion in collaboration with the user department;
 Prepare certificates of completion for suppliers;
 Serve as Secretary to the ILPD Internal tender committee.
4. Ensure the implementation of procurement laws and regulations
 Produce and submit timely monthly report to RPPA on procurement plan progress;
 Produce procurement report as required by a funding Institution or donor;
 Facilitate Procurement Audit;
 Ensure a proper and safe filling system for procurement information;
 Submit periodical reports to the VRAF
 Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)
Minimum qualifications
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Bachelor’s Degree in Law
0 Year of relevant experience
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2. Bachelor’s Degree in Procurement
0 Year of relevant experience
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3. Bachelor’s Degree in Finance
0 Year of relevant experience
Required competencies and key technical skills
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Integrity
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2Strong critical thinking skills and excellent problem solving skills.
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3Accountability
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4Communication
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5. Teamwork
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6. Professionalism
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7. Results oriented
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8. Knowledge of procurement techniques as well as in market practices
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