Job responsibilities
1. Collect and organize information on tenders to be issued in a given Financial year;
2. Participate in the planning and budgeting process of the Institution;
3. Prepare the annual procurement plan and submit the procurement plan to management for approval;
4. Provide technical advice to Director General on the procurement procedures to ensure compliance to public procurement laws and regulations;
5. Make a follow up on the submission of the procurement plan to RPPA and its publication on the institution’s website;
6. Make follow up on the timely preparation of technical specifications/ToRs for goods, services to be procured;
7. Prepare of tender documents;
8. Produce tender notices and publications;
9. Distribute tender documents and receive bids; 10. Organize the opening and evaluation of bids;
11. Prepare notification letters for bidders and recommend contract awards and participate in contract negotiation;
12. Provide information/ support documents for contract drafting to the Legal affairs;
13. Follow-up of contract execution and completion in collaboration with the user departments/Division and Directorates;
14. Prepare certificates of completion for suppliers;
15. Serve as Secretary to the institution tender committee;
16. Provide technical guidance to the Public internal tender committee and receiving committee;
17. Produce and submit timely monthly report to RPPA on procurement plan progress;
18. Produce procurement reports as required by a funding Institution or donors;
19. Facilitate Procurement Audit;
20. Ensure a proper and safe filling system for procurement information;
21. Submit weekly, monthly and quarterly reports to the supervisor regarding the activities related to procurement;
22. Perform any other duties assigned by his/her supervisor.
Minimum qualifications
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Bachelor’s Degree in Purchasing and Supply Chain Management.
0 Year of relevant experience
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2.Bachelor’s Degree in Procurement
0 Year of relevant experience
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3.Bachelor’s Degree in Civil Engineering with procurement professional certificates
0 Year of relevant experience
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4.Bachelor’s Degree in Law with procurement professional certificates
0 Year of relevant experience
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5.Bachelor’s Degree in Economic with procurement professional certificates
0 Year of relevant experience
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6.Bachelor’s Degree in Accounting with procurement professional certificates
0 Year of relevant experience
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7.Bachelor’s Degree in Finance with procurement professional certificates
0 Year of relevant experience
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8. Bachelor’s Degree in Management with procurement professional certificates
0 Year of relevant experience
Required competencies and key technical skills
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Analytical skills
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2.Problem solving skills
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3.Decision making skills
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4.Time management skills
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5.Risk management skills
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6.Results oriented
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7.Digital literacy skills
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8.Understanding of public procurement laws and procedures in Rwanda
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9.Experience of working with E-government, procurement system or other procurement software
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10.Knowledge of procurement techniques as well as in market practices
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11.Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
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12.Resources management skills
