Job responsibilities
Function 1. Ensure proper files management • Ensure proper reception and dispatching of correspondences. • Supervise the filing of documents and correspondences. • Supervise the holding of references numbers of letters or documents sent. • Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. 2. Organize and control the typing works submitted to the central secretariat. • Allocate documents submitted to the central secretariat for writing; • Control the quality of draft documents before sending them to the supervisor 3. Organize the filing, mail transfer and documents. • Design the filing system. • Carry out on daily basis the filing of processed documents. • Determine documents to be submitted to the national archiving services. • Ensure timely electronic mails transfer
Minimum qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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2. Advanced Diploma in Office Management
0 Year of relevant experience
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3. Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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4. Bachelor’s Degree in Public Administration
0 Year of relevant experience
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5. Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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6. Bachelor’s Degree in Sociology
0 Year of relevant experience
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7.Bachelor’s Degree in Office Management
0 Year of relevant experience
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8. Bachelor’s in Business Administration
0 Year of relevant experience
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9. Bachelors degree in management
0 Year of relevant experience
Required competencies and key technical skills
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1. Integrity
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2. Resource management skills
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3. Analytical skills
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4. Problem solving skills
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5. Decision making skills
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6. Time management skills
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7. Risk management skills
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8. Results oriented
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9. Digital literacy skills
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10. Office management skills
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11. Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
