Monitoring, Evaluation and Learning Coordinator at Cordaid | Kigali :Deadline: 15-01-2024

Organizational Unit      

Rwanda Country Office

Job’s aim

Is responsible for improvement and institutionalization of key M&E standards, processes, and systems/tools that support organizational planning, monitoring, evaluation and reporting requirements.

Job Specification

Reporting to the Country Manager, the role of the Monitoring, Evaluation and Learning (MEL) Coordinator position is to develop, implement, and refine of a comprehensive theory of change, monitoring, evaluation and learning system, assess program impacts and successes of activities and performance at all levels (output and outcome). The MEL Coordinator will work closely with the program/project Managers to implement MEL Plan, to organize regular internal and external learning events and will work collaboratively with the team developing project proposals and reports. MEL Coordinator will supervise the MEL officers and provide training to staff on key MEL functions.

Aim of the Organizational Unit

Is responsible for realization of Country Office targets

Job category/Grade

Rwanda salary scale, Grade 8

Supervisor

Country Manager

Supervises

Junior MEL Officer

Results Areas

       Description

Monitoring & Evaluation and Reporting

• Develop the overall MEL framework in accordance to the design document and donor requirements
• Design M&E and learning plan and define monitoring indicators
•  Participate in development of the annual work plan, ensuring alignment with technical strategy
•  Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.
•  Ensure quality of data through data verification procedures, including routine data quality checks.
• Oversee and execute M&E activities with particular focus on results and impacts as well as in lesson learnt; and monitor the follow up on evaluation recommendations
• Guide program / project and MEL officer staff in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission. This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports.
•  Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed
•  Identify the need and draw up the ToRs for specific studies; Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impact.

Project/Program Learning

• Establish a learning culture within the organization to document learnings and best practices for ongoing and future programming.
• Ensure timely dissemination and feedback of available data to appropriate users
• Ensure effective scale up and depth in programming based on evidence
• Support MEL officer and implementing staff to document their successes and best practices into appropriate knowledge assets
• Ensure information sharing, consultation and participation and feedback collection are integral part of the Project
• Ensure all MEL related data, reports, and records are clearly organized and archived in Cordaid’s software system (DevResults) and country / projects folder location for future reference.
• Ensure that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of reporting and future action. If necessary, create quarterly reflection sessions.
• Network with external and regional, cluster and global Cordaid MEL team to promote learning and achieve M&E excellence.

People management, capacity building and risk mitigation

• Ensure all MEL staff supervised by this position are guided, mentored and their capacities built in order to deliver high quality products
• Ensure M&E Officers are assisted in strengthening their understanding of MEL concepts & competencies and are equipped with knowledge, tools and resources to support MEL functions at project level
• Ensure partner capacity is built to comply and produce high quality M&E products in-line with Cordaid Rwanda and donor standards & requirements.
• Ensure management of day-to-day M&E tasks are completed with appropriate resources, proper planning and to the highest standard required.
• Support other tasks as required by the Country Manager

Compliance

• Complies with Cordaid’s policies and procedures in the area of MEL. Informs and trains other staff on the necessary procedures and systems to comply with the MEL policy.

Organization representation

• Networking and representing the organization through coordinating with stakeholders, partners, government officials such as project line Ministry and JADF to ensure the organization efficiency.

Integrity

• Adheres to the Code of Conduct and integrity policies, reports concerns and follows regular integrity trainings, this is a medium risk position.