Project Coordinator at Initiatives for Peace and Human Rights – iPeace | Kigali :Deadline: 05-01-2024

TERMS OF REFERENCE

PROJECT COORDINATOR

Where the context allows, words importing the singular should include the plural and vice-versa, and words importing the masculine include the feminine and vice-versa.

1. BACKGROUND

Initiatives for Peace and Human Rights (iPeace) is a non-profit organization that works for sustainable peace in the Great Lakes region through human rights and good governance education. iPeace is legally registered and operational in Rwanda, DRC, and Burundi with a mission to equip communities and individuals with knowledge and skills to build a global culture of peace. The organization’s vision is to see the Great Lakes Region become a place where community members and leaders work together by holding each other accountable in upholding human rights values and principles of good governance.

With financial support of the Ministry of Foreign Affairs of the Kingdom of the Netherlands, iPeace in partnership with International Alert and Pole Institute will implement the “UHAKI BILA MIPAKA” project. This project aims to contribute to strengthening access to justice for people in the cities across the border between the DRC and Rwanda.

To achieve this objective, iPeace will implement several activities including the provision of free legal aid to cross-border populations, the capacity building of judicial actors, as well as the training of young academics in international humanitarian law and human rights. This project will be carried out in the Western Province, especially in Rubavu, Rusizi and Bugarama.

It is in this context that iPeace is looking for a qualified person who will successfully and efficiently coordinate the activities of this project.

2. SCOPE OF WORK

iPeace-Rwanda is looking for an accomplished Project Coordinator to manage and organize all aspects of the project, from simple activities to more complex plans.

The Project coordinator is an important position for this project with overall responsibility for managing, monitoring and coordinating the delivery of project activities and ensuring effective engagement with other key partners.

The successful candidate will need to demonstrate the ability to be a quick decision-maker, ability to lead a diverse team of colleagues from different backgrounds and to liaise with other implementing partner organizations to ensure operational and programmatic effectiveness.

The Project Coordinator will report directly to the Director of Programs with regular interactions with other colleagues and project partners in Rwanda as well as neighbouring countries. He/she will oversee a team of colleagues involved in this project and work with partners and beneficiaries to deliver results on time. He/she will be responsible for ensuring that project objectives are achieved and that project activities are implemented in accordance with iPeace’s and donor’s regulations and policies.

Ultimately, the Project coordinator’s tasks are to ensure that all project activities are completed on time, within budget and meet high quality standards.

3. RESPONSIBILITIES

The responsibilities of the project coordinator will include the following:

• Provide overall project leadership, informing strategic direction and decision-making and overseeing administrative, financial and project management aspects to ensure effective and timely implementation of planned activities and appropriate expenditure of funds;
• Serve as a coordinator between project partner organizations, external and internal technical advisors, and key stakeholders;
• Coordinate all annual work plans, project reviews/evaluations and project activities with iPeace colleagues and other partners.
• Ensure timely submission of all deliverables to the Lead Organisation, including annual work plans and project monitoring and evaluation plans;
• In collaboration with other key iPeace colleagues in Kigali and in the field, foster and manage productive relationships with Rwandan government officials, provincial authorities and relevant ministries and institutions;
• In consultation with key project staff and iPeace senior management, provide clear guidance to ensure advocacy issues are identified, an advocacy and influencing plan is developed, implemented, and works with government as well as other partners;
• Ensure strong communication and coordination with all project stakeholders and beneficiaries;
• Collect and share successes and lessons learned internally and among partners;
• Coordinate project management activities, resources, equipment and information;
• Break down the project into achievable actions and set deadlines;
• Assign tasks to project staff and assist with the management schedules;
• Ensure that the needs of beneficiaries are met as project activities progress;
• Assist in preparing budgets and managing project purchases;
• Monitor project progress and manage any issues that arise;
• Ensure standards and requirements are met by performing quality assurance testing.

4. QUALIFICATIONS AND SKILLS REQUIRED

Qualifications and experience below are required from any candidate:

• A bachelor’s degree in law or in a related field with 5 years of proven professional experience or a master’s degree in the relevant fields with at least 2 years of experience;
• Excellent command of written and spoken English with very good proficiency in French (reports and meetings will sometimes be held in French). Proficiency in Kinyarwanda is an asset.
• A minimum of 2 years of experience in the implementation of complex programs in Rwanda in relevant areas such as access to justice; the fight against sexual and gender-based violence, regional integration, improvement of governance, etc.;
• Proven skills in strategic project planning, and strong organizational skills;
• Proven ability to work closely with partners at multiple levels; experience in managing projects implemented in consortium will be considered an advantage;
• Previous employment with or in-depth knowledge of NGOs; experience of working with NGOs while occupying a similar position is an asset;
• Knowledge of international donor regulations and policies, as well as significant experience interacting with donor agencies;
• Excellent interpersonal skills and a demonstrated ability to lead and work effectively alone and in a team;
• The ability to work well under pressure and to communicate appropriately and effectively within a multicultural setting;
• Experience in project management, from project design to delivery;
• The ability to prepare and interpret step-by-step flowcharts, schedules and action plans
• Strong organizational skills, including multitasking and time management;
• Strong working knowledge of Microsoft Office (including Microsoft Project and Microsoft Planner)
• Hands-on experience with project management tools (e.g., Basecamp or Trello)
• PMP / PRINCE2 certification is an asset
• Be available to start immediately

5. HOW TO APPLY

iPeace invites qualified candidates to apply for this position by providing the following as one single PDF attachment:

1. A motivation letter (1 page maximum)
2. Most updated Curriculum Vitae highlighting key qualifications for the position (3 pages Max) with two references preferably most recent employers/supervisors (email and phone numbers)
3. Notarized copy of the most qualifying degree/certificate

Applications will be submitted exclusively online via the following https://bit.ly/3TDPelI no later than January 5^th, 2024 at 5:00 p.m. local time.

Applications from female candidates are highly encouraged.

We regret that due to the large number of applications expected; only shortlisted candidates will be contacted. Preselected candidates will be invited to the job tests which will be organized face-to-face in Kigali at the headquarters of Initiatives for Peace and Human Rights. iPeace does not bear any costs that a candidate will incur in responding to this job posting.

Telephone or electronic inquiries will not be answered.

6. EQUAL OPPORTUNITY & NO CORRUPTION

iPeace is proud to be an Equal Employment and Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, status as individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, competence, and result-delivery need.

iPeace conducts its activities professionally, with integrity and in compliance with laws of those jurisdictions. As part of its commitment to ethical practices, iPeace does not tolerate acts of bribery or corruption. No person, agent or organization has been mandated by iPeace to receive, orient or facilitate any job application nor is there any fee whatsoever to submit, review, or assess a job application. Any promise/threat by whoever to positively or negatively influence a job application process is null and void.

Done at Kigali, on 20^th December 2023

Elvis Mbembe Binda, PhD.

President & CEO

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