Administrative Assistant to the Head of Biomedical Services Department Under Statute at RWANDA BIO MEDICAL CENTER(RBC) : Deadline: Nov 17, 2023

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Job Description

• Keep the register of the courier of the Department: both incoming and out going.
• Receive and orient administrative documents where they are supposed to be oriented;
• Prepare minutes of different meetings held by the Head of Department;
• Correct and produce documents given by the Head of Department;
• Set up a system of classification of files and documents from different units and update it;
• Receive and record documents from unit Directors and other professionals;
• Manage the Agenda for the Head of the Department where applicable;
• Assist the Head of Department in drafting all correspondences and make appropriate follow u
• Providing administrative services to ensure effective and efficient operations (management of meeting room, keeping refreshment for the Division events etc)
• Manage the agenda of the Head of Department and drive calendaring of meetings
• Management of the flow of courier for the Division / Department, in collaboration with other Administrative Assistants and the central secretariat.
• Providing administrative services to ensure effective and efficient operations, working with the administration Unit and the rest of Units in the respective Division.




Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

  • Advanced Diploma in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

  • Bachelor’s Degree in Sociology

    0 Year of relevant experience

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

    0 Year of relevant experience




Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Analytical skills

  • Office management skills

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

Click here to apply




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