Job Description
The Administrative Assistant to the Minister will be responsible of the following:
1. Manage Minister’s agenda.
• Keep the diary of appointments of the Minister,
• Receive and orient visitors of the Minister,
• Handling incoming calls;
2. Ensure proper filing and orientation of documents in the office of the Minister
• File both electronic and hard documents in the office of the Minister
• Orient correspondences and monitor to ensure that feedback is provided.
• Help the department to process the documents in compliance to administrative standards.
3. Receive official mails and Calls of the Minister
• Receive text messages or telephone calls for the Minister
4. Organize Minister’s travel arrangements
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Communication
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Political Sciences
0 Year of relevant experience
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Bachelor’s Degree in Education Sciences
0 Year of relevant experience
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Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Travel & Tourism Management
0 Year of relevant experience
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Office Management and Administration
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation Studies
0 Year of relevant experience
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Bachelor’s Degree in Language and Arts Education
0 Year of relevant experience
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Bachelor’s Degree in Linguistics and Literature
0 Year of relevant experience
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Office Management and Administration
0 Year of relevant experience
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Bachelor’s Degree in Logistics and Supply Chain Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Creative Industry
0 Year of relevant experience
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Secretariat Studies
0 Year of relevant experience
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Office Management
0 Year of relevant experience
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Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Administrative skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Ability to maintain discretion & Confidentiality;
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Ability to work under pressure, multi-task and deliver as expected;
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Excellent written and verbal communication skills
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Analytical skills;
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Strong interpersonal and teamwork skills;
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Creativity and initiative skills
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knowledge of principles with practice of basic office management
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Ability to prioritize and plan effectively
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Knowledge of clerical and administrative procedures and systems such as filing and record keeping
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Ability to act with integrity, professionalism, and confidentiality
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