Job Description
– Liaise with user departments for preparation and revision of annual procurement plan and monitor its implementation;
– Publish and implement the annual Procurement Plan;
– Prepare the tendering process of all supplies and works to be implemented;
– Prepare notification letters for bidders and recommend contract awards;
– Organize and participate in contract negotiation;
– Provide information/support documents for contract drafting to the Legislative drafting and Advisory Specialist;
– Follow-up of contract execution and completion in collaboration with the user departments;
– Liaise with contract managers to ensure proper contract management
– Serve as secretary to the internal tender committee to provide guidance on the compliance of procurement rules and regulations;
– Prepare required reports for all tenders to be approved by the tender committee for onward transmission to the Clerk for action;
– Prepare the progress monthly, quarterly and annual reports and submit them to the Clerk for onward transmission to RPPA;
– Ensure a proper and safe filling system for procurement information;
– Serve as custodian of procurement documents.
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Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree Purchasing and Supply Chain Management.
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelors degree in management
0 Year of relevant experience
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Bachelor’s Degree in Public Finance
0 Year of relevant experience
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Bachelor’s Degree in Business Administration with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification is eligible.
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Understanding of public procurement laws and procedures in Rwanda
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Knowledge of procurement techniques as well as in market practices
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– Experience of working with E-government, procurement system or other procurement software
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Negotiation skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Clear Communication Skills
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Knowledge of state contracting laws, regulations and procedures
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Analytical skills;
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Recognized procurement professional certification is an added advantage
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