TERMS OF REFERENCE
Training Coordinator
I. BACKGROUND
IRCAD Africa is a training and research center in minimally invasive surgery. The principal of IRCAD is to teach internationally the latest techniques in minimally invasive image-guided abdominal surgery and to research new computer-assisted systems combining developments in software, artificial intelligence, and robotics.
II. JOB OVERVIEW
The Training Coordinator at IRCAD Africa will play a crucial role in organizing and various training courses that will take place at IRCAD Africa. This position involves coordinating the logistics of the courses, planning trips for experts, managing their accommodation, and ensuring the smooth execution of all training-related activities. The Training Coordinator will work closely with faculty members, participants, and support staff to ensure a seamless and successful training experience.
III. RESPONSIBILITY
- Course Coordination: Collaborate with the faculty members to plan and schedule the training courses effectively and ensure that all necessary resources, equipment, and materials are available for each course.
- Logistics Management: Oversee all logistical aspects of the training courses, including venue arrangements, transportation, and accommodation for participants and faculty members. Coordinate with external vendors and service providers to secure necessary resources for the courses.
- Expert Trip Planning: Arrange travel logistics for visiting experts and instructors, including flight bookings, visas, and airport transfers. Plan the itinerary for experts, ensuring their timely arrival at IRCAD Africa and any off-site training locations.
- Participant Support: Serve as the main point of contact for participants, addressing inquiries related to course logistics, accommodation, and transportation.
- Event Coordination: Organize opening and closing ceremonies for each course, ensuring a professional and welcoming atmosphere. Arrange catering services and refreshments for participants, faculty, and guests.
- Feedback and Evaluation: Collect feedback from participants, faculty, and experts to evaluate the effectiveness of the courses and identify areas for improvement.
IV. SKILLS AN D QUALIFICATIONS
- Bachelor’s degree in a relevant field (e.g., Event Management, Hospitality, Business Administration, etc.).
- Proven experience in coordinating and managing events or training programs.
- Excellent organizational and time-management skills with the ability to multitask effectively.
- Strong communication and interpersonal skills to work collaboratively with various stakeholders.
- Proficiency in handling logistical arrangements and problem-solving in fast-paced environments.
- Familiarity with medical training or educational programs is an advantage.
- Fluency in English (spoken and written) and knowledge of French
- Please send your CV, and motivation letter including relevant work experience to info@ircad.africa
Application deadline: Until the position is filled
IRCAD Africa, September 7, 2023
