Terms of Reference: Cardiothoracic Surgery Program Coordinator
Contract Duration: Full-time for 12 months with the possibility of renewal
King Faisal Hospital Rwanda Foundation (KFHRF) is a non-profit NGO that aims to support the growth of Rwanda’s health sector through the programs, partnerships, and services at King Faisal Hospital. The Foundation’s three main focus areas include specialized medical care and clinical research; education and capacity building; and social welfare.
KFHRF is seeking applications from qualified individuals to serve as Cardiothoracic Surgery Program Coordinator to work closely with the KFHR Cardiothoracic Surgery Program teams. He/she will be responsible for developing and implementing strategies to track existing and future grants and establish partnership for the KFHRF’s funded projects.
Reports to: Executive Secretary, KFHRF and Cardiothoracic Surgery Program Director, KFHR
Roles & Responsibilities
Sustainable Cardiothoracic Surgery Program
- Oversees the coordination of the cardiothoracic surgery programs and partnerships including any logistics required for visiting surgical teams and preparatory needs of the KFH team.
- Facilitate communication and logistics between the CT surgery program and other multidisciplinary stakeholders and prepare programmatic reports.
- Develop CT surgery program’s annual action plans, key performance indicators, and report progress to both internal and external stakeholders.
- Serves as the main point of contact for administrative needs for CT surgery program’s internal and external stakeholders.
- Coordinate CT surgery academic programs, including lectures, seminars, and research project administration.
Fundraising and Grants Strategy:
- Collaborate on the development and implementation of comprehensive resource mobilization strategies to support KFHRF’s financial sustainability and growth.
- Explore and truck diverse funding opportunities such as grants, sponsorships, and donations
- Collaborate on research and analysis to identify potential funding sources, assess their alignment with the foundation’s goals and objectives
Proposals Development and Grants Writing:
- Prepare compelling proposals and grant applications in collaboration with relevant teams and stakeholders.
- Ensure timely submission of grant proposals, adhering to donor guidelines and requirements
- Develop and maintain a donor database for potential funding opportunities, tracking deadlines, contributions, and reporting requirements.
Partnership Development:
- Identify and cultivate strategic partnerships with donors, and other stakeholders.
- Initiate and maintain relationships with potential and existing partners, ensuring effective communication and collaboration.
- Collaborate with programmatic and technical teams to identify partnership opportunities aligned with the organization’s objectives
Donors Relationship Management:
- Nurture and steward relationships with existing donors, ensuring timely reporting and updates on the impact of their contributions.
- Coordinate donor visits, meetings, and events and providing necessary support.
- Provide updates on program/projects progress, impact, and financial accountability to donors and partners.
- Prepare donor reports and facilitate donor recognition activities
Grants Monitoring and Reporting:
- Track and analyze annual grants activities, including funds raised, partnerships established, and success rates.
- Coordinate with program managers and other stakeholders to collect data and information for grant reports.
- Prepare and submit timely and accurate grant reports to funders, highlighting the impact and outcomes of funding received
Any other responsibilities as assigned
Education and Experience Requirements
- Minimum of a Master’s Degree in health sciences field, including public health, global health, health management, or relevant field required
- Minimum of five (5) years of experience in a hospital setting or health sciences related sector
- Proven experience in the coordination of health-related programs, grant writing, proposal development, and health communications tasks
- Previous experience in health-related project management and administrative roles
- Proficient use of Microsoft Word, Excel, Google Docs, and Power Point
- Background check will be required if shortlisted.
- Experience in the Rwandan healthcare sector is an added advantage.
Knowledge, Skills, and Abilities
- Honesty, integrity, reliability and other professional ethics are essential
- Excellent grants, proposals, and program reports writing skills
- Strong organizational, project management, and the ability to communicate effectively (both verbally and in writing) with different stakeholders at the national and international levels
- Ability to manage stress and collaborate with diverse teams of health professionals and external partners
- Ability to plan and schedule in-person and remote meetings with stakeholders, draft and share meeting minutes accordingly
- Great partnership development and donors relationship management skills
- Excellent communication and interpersonal skills to build and maintain relationships with different stakeholders
- Fluent in oral and written English and Kinyarwanda
How to Apply
Interested candidates should submit a cover letter and CV to girmahana2@gmail.com with a copy to kara.neil@kfhkigali.com by Thursday, August 31st, 2023 at 23:59 CAT.
