Data Collection Assistant at Pact Rwanda | Kigali: Deadline: 05-07-2023

Position Profile

Employee Name:

TBD

Position Title:

Data Collection Assistant

Practice Area:

Data Management

Division:

ITSCI Project

Work Location:

Kigali

Reports to:

Database Officer

Position Type:

Full-time  ☒     Part-time  ☐     Hours per week:   40

Position Category:

Local  ☒   Expat  ☐   TCN  ☐   Other  ☐  (Please specify:       )

Classification:

Title:

Professional: P3

Associate 3

Position Summary

Under the supervision of the Database Officer, the Data Collection Assistant works closely with Rwanda Mines, Petroleum and Gaz Board (RMB) Field Officers to ensure that data collection from the ITSCI 3T mines and mineral processors/exporters level are accurate and participates in the ITSCI tags distribution. The Data Collection Assistant must ensure that coaching sessions are organized with RMB Field officers posted at mineral processors/exporters level level so that mistakes committed in data collection are minimized as much as possible.

Essential Duties and Responsibilities

Participate in distribution of traceability materials (tags and logbooks) and entry of distributed materials in ChainPoint.

Planning and organizing regular visits to mineral traders (processors and/or exporters) to check on the activities on the ground.

Closely work with the government agents posted at processors/exporters levels to make sure that traceability procedures are respected.

Closely work with the staff in charge of traceability and/or due diligence processors/exporters levels to ensure that processors/exporters comply with traceability procedures and OECD due diligence guidelines.

Regular follow-ups on incidents at processors/exporters levels

To adhere to confidentiality procedures and policies when collecting, storing, and sharing data

Work closely with other team members to respond to UK data team request.

Producing customized report.

Organize meetings with the staff in charge of traceability and/or due diligence at processors/exporters levels.

Perform any other needed duties as may be required.

Core Competency

Observable Behavior that Demonstrates the Competency

Respect

Maintains a respectful workplace by always modeling respectful behavior and supporting coworkers’ opinions and ideas. Reports complaints of harassment, discrimination, and hostile work environment.

Integrity

Earns others’ trust and respect by doing the right thing and by being honest, professional, and accountable in all interactions. Upholds commitments while treating everyone appropriately.

Inclusion

Creates an open, cooperative, and productive environment by including diverse people and viewpoints and building interpersonal relationships. Listens actively, considers others’ concerns, and effectively adjusts own behavior as needed. Maintains productive work relationships and an equitable environment through awareness of social identities and providing a safe space for open discussion.

Job Competency

Observable Behavior that Demonstrates the Competency

Value Based:

Upholds Pact’s values in all aspects of work.

Strategic:

Supports supervisor in strategic objectives.

Decision-Making:

Takes decisions for assigned work under close supervision. Avoids poor decisions that would have a major impact on the program.

Technical:

Supports day-to-day operations of a program/function. Understands and follows organization policies and procedures. Leads tasks requiring complex coordination as assigned by the supervisor.

New Business:

Contributes to new business development as assigned by the supervisor, primarily in areas related to specific program and/or focus area. May serve as organizational capacity writer.

External Representation:

May communicate with donors and other members of the NGO community under close supervision from the supervisor. Communication focuses primarily on program-specific/administrative issues. May participate in conferences/seminars. May occasionally represent the organization at meetings.

Minimum Requirements

Education and Experience:

Bachelor’s degree and 5+ years relevant experience or equivalent combination of education and experience.

Other local education and experience:  

Additional Qualifications:

Understand and have practical knowledge of data collection and analysis

1.

Strong writing and oral presentation skills, including fluency in English

2.

a Strong interpersonal communication skill

Stakeholders’ engagement and workshops coordination

Preferred Qualifications:

1.

Experience with training, coaching, and mentoring.

2.

Experience overseeing and coordinating with field offices preferred.

Unique/Specialized Job Requirements

Respect

• Maintains a respectful workplace by modeling respectful behavior and speaking up when disrespectful or inappropriate behavior occurs.
• Gives credit to and praises coworkers and others when warranted.
• Supports coworkers to express opinions and ideas and collaborates to help them implement these ideas.
• Reports all complaints of harassment, discrimination, or a hostile work environment.
• Ensures no one is marginalized, excluded, or left out.
• Is aware of body language, tone of voice, demeanor, and expression in all interactions at work.

Integrity

• Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
• Is consistently honest and professional in all situations.
• Respects and maintains confidentiality.
• Tells the truth and is honest in all interactions.
• Keeps promises and commitments made to others.
• Does the right thing, even when it is difficult.
• Does not yield to pressure to show bias or manipulate others.
• Avoids situations and actions considered inappropriate or that present a conflict of interest.
• Takes responsibility for own work.

Inclusion

• Listens actively, considers people’s concerns, and helpfully and effectively adjusts own behavior.
• Works collegially with others; cooperates in building interpersonal relationships.
• Demonstrates attentiveness when engaging in projects or assignments or when interacting with people from different backgrounds.
• Understands and includes diverse people and viewpoints.
• Maintains productive work relationships and demonstrates awareness of one’s own and others’ social identities and relevance in the workplace while considering multiple perspectives.
• Creates a consistently equitable environment by constructing a safe space for engaging in difficult conversations.
• Builds an open and cooperative atmosphere by exhibiting a clear motivation to engage others, thereby avoiding unintentional exclusion.