Vacancy Announcement
Procurement and Contracting Specialist for
GIZ Country Office Rwanda
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate and Energy, Digitalization, Extractive Governance and Peace and Security in the Great Lakes Region.
GIZ Offices are the central element of GIZ’s field structure. They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market.
The GIZ Country Office Rwanda is searching for one candidate for the position of Procurement and Contracting Specialist.
Location: Kigali
Fixed Term: 2 years (renewable upon review)
Position: one (1)
The Procurement and Contracting Specialist performs the following responsibilities and tasks:
Responsibilities
The Procurement and Contracting Specialist
- Advises Head of Procurement and Logistics Unit on questions relating to his responsibility.
- Coordinates all queries received and ensures that they are dealt with promptly and competently, advises on legal and technical matters related to procurement and contracting
- Shares opinion before processing a decision inside or outside GIZ
- Provides a roadmap of upcoming operations falling under his responsibilities.
- Advises projects regarding procurement issues, informing them on time about the status of procurement, particularly in the event of delays
- Makes available expertise in the context of knowledge management and advises parties on issues relating to his responsibility
B. Tasks
Dialogue with Head of Procurement and Logistics
The Procurement and Contracting Specialist
- Contributes in effective and efficient operation and service delivery of the procurement and logistics unit in compliance with GIZ’s Process and Rules (P+R) and according to service level agreements
- Contributes to the achievement of the annual targets of the unit
- Cooperates effectively and efficiently with projects on ongoing supports
- Monitors closely procurement planning and provides regular updates on ongoing activities
- Handles procurement requests for local subsidies, financing agreements & Development Partnerships
- Handles procurement requests for local consultants and consulting firm contract
- Handles procurement requests related to acquisitions of goods locally and from Germany
- Maintains the professional relationship between CO and projects as well as within the team
- Dialogue with program managers (AV) and Program team
The Procurement and Contracting Specialist
- Advises program managers/project team on questions relating to procurements and contracts.
- Update the Market Situation
The Procurement and Contracting Specialist
- Updates local market situations to program manager and Unit Head
- Other duties/additional tasks
The Procurement and Contracting Specialist
- performs other duties and tasks at the request of management
C. Required Qualifications, Competences and Experience
Qualifications
- Bachelor’s Degree in Law or in Procurement or in similar field, recognised commercial diploma in business administration
Professional experience
- At least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
- Outstanding knowledge of Contracting and purchasing
- Very good working knowledge of ITC technologies (related software, email, the internet) and computer applications (e.g. MS Office)
- Proficient in English, written and oral
- Excellent communication and organisational skills, distinctive social sensitivity
- Fully confidential and trustful, highly service oriented, accurate and attentive to detail, strong analytical skills
- Ability to deliver high quality work under pressure
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Interested candidates should submit their application (motivation letter, updated CV, certificates and references) ; until 2nd July 2023 at 4:00 PM, by e-mail to recruitment-rw@giz.de. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.
GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.
Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.
GIZ Office Rwanda
KN 41 St. / Nr.17, Kiyovu
P.O. Box 59, Kigali,
Rwanda
GIZ Office Rwanda reserves all rights!
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