Job Description
Key duties and responsibilities of the Director of Administration and Finance Unit include but not limited to the following:
– Coordinate activities of administration, human resources and finance;
– Oversee the annual finance planning/budgeting processes and prepare the annual operating budget;
– Coordinate the collection of revenues and proper overall administration;
– Verify transactions, ledgers and other records, and prepare supporting account reconciliations;
– Clearly prepare, analyze and communicate monthly and annual financial statements and reports;
– Coordinate and lead the annual audit process including liaising with external auditors/ OAG and monitor timely implementation of internal and external audit recommendations;
– Monitor progress and changes and keep the Senior Management Team informed of financial status;
– Prepare and manage cash flow plans and forecasting on quarterly basis and oversee all bank accounts;
– Implement contracts management and financial management/reporting systems and ensure that they are regularly updated;
– Create and maintain financial controls, policies and procedures;
– Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting and accounting;
– Oversee accounts receivable and payable;
– Oversee compensation, recruitment, performance appraisals;
– Oversee staff planning, training and development activities;
– Advise the management team on personnel and management issues;
– Oversee employee-related welfare as provided in relevant laws;
– Coordinate the management of office materials and assets;
– Advise the management on development of Projects to be initiated aiming at funds mobilization;
– Coordinate and supervise proper management of ICT tools /Resources and maintenance.
Minimum Qualifications
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Degree in other field with API/PFM Certificate
3 Years of relevant experience
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Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
3 Years of relevant experience
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Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
1 Year of relevant experience
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Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
1 Year of relevant experience
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Post Graduate Degree in PFM
2 Years of relevant experience
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Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
3 Years of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Networking skills
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Leadership skills
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Mentoring and coaching skills
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Time management skills
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Risk management skills
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Performance management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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Knowledge of the legal and institutional framework of Rwanda’s public finance management
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Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)
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Proficiency in financial management systems and knowledge of the Rwanda’s public finance management
