Standard Job Description
Programme CBI Officer Organizational Setting and Work Relationships The Programme CBI Officer is an active member of the bureau/field operation/division and manages and oversees the UNHCR cash assistance. The incumbent is responsible to ensure that CBI is compliant with the CBI policy, technical guidance and administrative instructions on CBI, in collaboration with the relevant multi-functional team (MFT) members. S/he will ensure the strategic and coherent use of CBI in UNHCR and monitor it adequately.
S/he will ensure adequate coordination of all CBIs in line with the collaborative cash delivery principles and provide technical guidance on CBIs to UNHCR staff.
Internally the Programme CBI Officer will liaise with UNHCR country offices and/or Bureaux and/or HQ. Externally, s/he will liaise with Implementing and Operational Partners, National Governments, line ministries, UN agencies, members of Cash Working Group, donors and other stakeholders.
The incumbent is expected to work in line with the multi-functional team (MFT), ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
– Promote cash assistance, and the strategic and coherent use of CBI, ensuring that CBI is maximised to meet protection needs, in assistance and service provision throughout the displacement cycle, including in emergencies.
– Promote and ensure linkages with social protection and financial inclusion.
– Provide technical support on strategic planning and policy making on activities within the area of CBIs, including assessments, planning and budgeting, technical choices, legal and regulatory aspects, implementation modalities, coordination and monitoring.
– Support to ensure that CBI is fully, effectively integrated into the country operations plan and protection and solutions strategies.
– Support and collaborate with protection and sectors to increase the use of CBI in e.g. protection, education, shelter, livelihoods, health and WASH programmes.
– Establish sound monitoring process for cash assistance. Analyse trends and interventions, including CBI expenditure, upstream and downstream activities. Ensure post distribution monitoring (PDM) is conducted regularly and in line with the relevant guidance.
– Ensure fluid communication and information exchange with key stakeholders internally and externally, and participate in relevant coordination and collaboration structures.
– Represent UNHCR in inter-agency coordination mechanisms and fora, promote and maintain collaborative cash arrangements and strong relations with partners and other key actors.
– Generate data and analysis for evidence-base, communication, and visibility.
– Organise and/or support CBI-related learning and capacity building, including organising trainings and learning events. – Fulfil CBI-related reporting requirements.
– Support the use of UNHCR CashAssist. – Perform other related duties as required. In Country Operations:
– In close collaboration with the Senior Management and under their leadership, ensure the functioning of the CBI component of the Multi-Functional Team (MFT).
– Ensure CBI is implemented according to UNHCR¿s policies, rules and processes. – Ensure CBI is included in the preparedness and response planning, and prepare UNHCR to be the first responder to new emergencies/ and return situations with CBI.
– Conduct required assessments to ensure optimal CBI design.
– In collaboration with Finance, establish CBI Standard operating procedures (SOPs) for the operation, and coordinate the review with RB and final clearance with HQ. Support partners in developing SOPs.
– Coordinate the implementation of CBI in accordance with the SOP, ensuring audit trail and proper accountability.
– Coordinate with Supply for timely procurement of financial service providers, including the technical evaluations and any other procurement related issues, as well as contracting of financial service providers. In Regional Bureaux:
– Ensure the coordination of CBI across the Regional Bureau and the country operations.
– Provide technical support to country operations in all aspects of CBI across the programme cycle, in line with UNHCR¿s guidance and policy.
– Review and provide inputs for CBI Standard operating procedures (SOPs) for the operations and coordinate the review and final clearance with HQ.
– Review and provide inputs on issues and documents relating to procurement and contracting of financial service providers, including participation in technical evaluations as required.
In Headquarters:
– Contribute to and generate guidance, policies, tools, and evidence-base on the use of CBI, including policy documents, technical guidance, evaluation, lessons learnt, communication and visibility materials, reports, and synthesis.
– Provide technical support for the rollout and the implementation of CBI to regional bureaux and operations.
– Contribute to CBI-related knowledge management, training, and learning.
– Contribute to the clearance of Standard Operating Procedures with DFAM, review CBI procurement-related documents with SMS, review CBI-related contracts with Financial Service Providers with LAS, and collaborate with other divisions as required.
Minimum Qualifications
Years of Experience / Degree Level For P3/NOC
– 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
Field(s) of Education Economics; Social Science; Political Science ; Business Administration; Social Economics or other relevant field (Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses Programme Management; HCR Results Based Management; (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience Essential Work experience in cash assistance and proven knowledge and technical skills in the set up, design, implementation, and monitoring of CBIs from a multisectoral and protection perspective.
Desirable Experience in interagency coordination.
Functional Skills PG-UNHCR’s Programmes CB-Cash-based Programming/Managing/Planning (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Six years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree in Economics; Social Science; Political Science; Business Administration; Social Economics or other relevant field. Moreover, work experience in cash assistance and proven knowledge and technical skills in the set up, design, implementation, and monitoring of CBIs from a multisectoral and protection perspective is required. An interagency coordination experience will be an asset.
Required languages (expected Overall ability is at least B2 level):
,Desired languages
,Operational context
Occupational Safety and Health Considerations:
Nature of Position:
UNHCR Rwanda is providing protection service and assistance to about 126,000. This statistic includes mainly refugees from the Democratic Republic of Congo (59.60%) and from Burundi (39.87%); about 9,500 people at risk of statelessness are recorded. The Operation is also providing emergency protection to refugees and asylum seekers evacuated from Libya; this group is hosted at an emergency transit center (586 persons hosted at the end of September 2022).
Refugees are hosted in five refugee camps and at an emergency transit center (ETM). Around 10% of the refugees are living in urban areas. UNHCR has 1 Sub-Office (Kirehe), 3 field offices (Huye, Nyamata and Kiziba) and 1 Field Unit (Kabarore).
The Government policies towards refugees are inclusive and provide opportunities for socio-economic inclusion of refugees. Refugees are allowed to work and settle out of camps if they could sustain themselves. UNHCR is co-chairs the refugee coordination meetings with the Ministry in Charge of Emergency Management (MINEMA).
Assistance provided to refugees is a mixt of in-kind service/donations and transfer of cash (CBI) to cover needs not addressed through in-kind. UNHCR and WFP are collaborating in the selection of financial service providers and have a platform sharing agreement. WFP is delivering food assistance through CBT mainly while UNHCR is supporting refugees with cash for non-food items and cooking energy. Moreover, Rwandan refugees returning to Rwanda receive return packages in the form of cash in 2 instalments (20% upon arrival and 80% after verification/confirmation of their return at their respective districts of origin).
The Programme CBI Officer is an active member of the branch office in Kigali and manages and oversees the UNHCR cash assistance under the supervision of the Senior Programme Officer. The incumbent is responsible to ensure that CBI is compliant with the CBI policy, technical guidance, and administrative instructions on CBI, in collaboration with the relevant multi-functional team (MFT) members. S/he will ensure the strategic and coherent use of CBI in the delivery of UNHCR direct assistance and ensure adequate monitoring is in place. S/he will ensure adequate coordination of all CBIs in line with the collaborative cash delivery principles and provide technical guidance on CBIs to UNHCR staff.
Internally the Programme CBI Officer, when required, will liaise with UNHCR sub/field offices and/or Regional Bureau and/or HQ. Externally, s/he will liaise with WFP, the Financial Service Provider/s and UN agencies, members of Cash Working Group and other stakeholders.
The incumbent is expected to work in line with the multi-functional team (MFT), ensuring the participation of relevant stakeholders at all phases of the Program Management Cycle.
Living and Working Conditions:
The Republic of Rwanda is a small landlocked country in the Great Lakes region of east-central Africa, bordered by Uganda, Burundi, the Democratic Republic of the Congo and Tanzania. UNHCR enjoys cordial working relations with Government Officials, other UN Agencies and Partners. In Kigali, basic health facilities are available including with a UN Dispensary that can provide 1st Aid assistance and guidance. Domestic supplies are available on the market. Housing conditions in the capital Kigali are of good standard and rents are reasonable. There are good international schools existing in Kigali at the primary and secondary levels. The main airport in Kigali has several international flights with easy connections to and within the region.
Additional Qualifications
Skills
Education
BA: Economics (Required), BA: Social Science (Required)
Certifications
HCR Results_Based Management – UNHCR, Programme Management – Other
Work Experience
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Organizational awareness, Political awareness, Stakeholder management, Strategic planning & visions, Teamwork & collaboration
UNHCR Salary Calculator
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Compendium
March 2023 Compendium – Part B
Additional Information
Functional clearance
This position requires Functional Clearance
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