1. Director of planning & Businnes Dvpt unit ( 1)
1Job Description
1. Organize the preparation of Strategic plan, action plan and operational plan of CHU
2. Plan, organize and review the department activities
3. Coordinate and evaluate all planning activities of CHU 1. Ensure that the Hospital action plan and budget are prepared in a timely manner and according to professional standards;
4. Develop systems and maintains records that provide the proper evaluation, control and documentation of assigned activities. 5. Consolidate the action plan and operational plan of the Hospital
6. Monitor the implementation of the strategic plan
7. Coordinate the project activities
8. Organize and Coordinate all planning activities related to Strategic, Action and Operational plans of CHU
9. Assist in the review and development of planning policy, including CHU Development Orders, supplementary planning documents and ensure coordination for monitoring project plan implementation
10. Manage Short
– term and long
– range planning and leading evaluation and budget development of the Hospital to support strategic goals and mission of CHU.
11. Produce reports on the monitoring of the strategic plan, action plan and operational plan
12. Preparing quarterly and annually report of activities 13. Perform other related duties as required
Job Profile
Masters, or A0 in Hospital management, Public health, Economics, Project Management with 3 years working experience in planning Key Technical Skills & Knowledge required:
– Planning & Organizational Skills;
– Leadership Skills
– Prioritization of multiple work streams
– Creative, proactive, customer focused, solutions led and outcome driven Skills;
– Interpersonal Skills
– Effective communication skills;
– Time Management Skills;
– Computer Skills;
– Judgment & Decision making skills;
– Complex Problem solving Skills;
– Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage
2. Director of Finance (1)
Job Description
1. Contribute to development of finance staff skills in the areas of financial management and budgeting
2. Consolidate and review the overall annual budget and outturn submissions and related reporting to the ministry.
3. Ensure financial reports are reported to MINICOFIN on timely basis.
4. Provide accounting analysis sufficient for budget management to make informed decisions with an emphasis on forward –looking budget analysis and risk manage
5. Plan the cash flow sufficiently to ensure adequate cover for all commitments whilst minimizing the potential loss to the institution
6. Ensure the completeness, accuracy and timeliness of all financial reports for both internal and external purposes.
7. Lead assistance given to internal and external auditors as required.
8. Keep the head of Division up
– to date on issues related to budget setting, budget monitoring and overall financial planning.
9. Ensure that committed grants income is received from donors
10. Perform any other duties as assigned by immediate line Manager.
11. Contribute to the hospital environmental hygiene
12. Submit monthly, quarterly and annually report to the supervisor
Job Profile
Masters, or A0 in Finance, Accounting with 3 years working experience. Professional qualification such as ACCA, CPA, CIA are an added value Key Technical Skills & Knowledge required:
– Knowledge of Rwanda’s financial management standards and procedures;
– Knowledge of Accounting principles and practices and financial data reporting;
– Knowledge of Management of Material Resources;
– Knowledge of supply chain management;
– Knowledge of Rwanda Public Financial Law;
– Leadership and management skills;
– Planning and organisational, Budgeting skills;
– Communication skills;
– Strong IT skills,
– Time management Skills
– Judgment & Decision making skills;
– Complex Problem solving;
– Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage
3. ACCOUNTANT (1)
Job Description
1. Compile and analyze financial information to prepare financial statements including monthly and annual accounts and Ensure compliance with financial rules and regulations
2. Ensure financial records are maintained in compliance with accepted policies and procedures
3. Review entries and corrects errors and inconsistencies in financial entries, documents and reports.
4. Determines proper handling of financial transactions and approves transactions with in designated limits.
5. Ensure accurate and timely monthly, quarterly and annualy according to procedures
6. Adhere to internal and external reporting deadlines.
7. Be responsible for tax obligations
8. Review of accounts payables and weekly check runs
9. Monitor compliance with financial rules and regulations in forth and institutional procedures
10.Daily and monthly report and reconcilitions
11. Reports, analyses and ensure integrity of all financial information.
12. Contribute to the hospital environmental hygiene
13. Participating in quality assurance and quality improvement of the hospital.
14. Submit monthly, quarterly and annually report to the supervisor
15. Perform any other duties as assigned by immediate line Manager.
Job Profile
A0 in Finance, Accounting or Management with specialization in Finance/Accounting . Specialization Finance / Accounting or a professional qualification such as ACCA, CPA, CIA are an added value. Key Technical Skills & Knowledge required:
– Knowledge of cost analysis techniques;
– Knowledge to analyse complex financial information & Produce reports;
– Deep understanding of financial accounts;
– Planning and organisational skills;
– Communication skills;
– Strong IT skills, particularly in Financia software (SMART IFMIS);
– Judgment & Decision Making Skills;
– High Analytical Skills;
– Interpersonal skills;
– Time management Skills;
– Complex Problem solving;
– Flexibility Skills;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
4. Recovery Officers (2)
Job Description
1. Ensuring hospital credit control and internal control are adhered to
2. Analysing debtor information and data with the aim of enhancing credit control measures
3. Facilitating effectively revenue capture 4. Maintaining and managing customer relationship
5. Organise, supervise and control all billing and revenue collection activities
6. Be responsible of internal recovery and produce a weekly report on payment of hospitalized patients in Collaborations with matrons and those responsible for social cases in the hospital
7. Be responsible for external recovery to clients with third party contract with the institution and produce a monthly report regarding the payment status of each client.
8. Follow up of transmission of credits from ward clerk to cashiers then to billing and invoicing officers
9. Ensure fully management and execution of Ministry of Health tariff respecting categories elaborated on the tariff
10. Establish paying arrangements with patients ,monitor payments, following up with patients when payment lapses occurs 11. Communicate with patients and/or health insurance companies on regular basis to insure all invoices are paid on time.
12. Contribute to the hospital environmental hygiene
13. Participating in quality assurance and quality improvement of the hospital.
14. Perform any other duties as assigned by immediate line Manager.
15. Submit monthly, quarterly and annually report to the supervisor
Job Profile
A0 in Finance, Accounting, Management, Business Administration, EconomicsSpecialization Finance / Accounting. Specialization Finance / Accounting or a professional qualification such as ACCA, CPA, CIA are an added value Key Technical Skills & Knowledge required:
– Knowledge of cost analysis techniques;
– Knowledge to analyse complex financial information & Produce reports;
– Deep understanding of financial accounts;
– Planning and organisational skills;
– Communication skills;
– Strong IT skills, particularly in Financia software (SMART IFMIS);
– Judgment & Decision Making Skills;
– High Analytical Skills;
– Interpersonal skills;
– Time management Skills;
– Complex Problem solving;
– Flexibility Skills;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
5. Revenue Officer (3)
Job Description
1. Ensuring hospital credit control and internal control are adhered to
2. Analysing debtor information and data with the aim of enhancing credit control measures
3. Facilitating effectively revenue capture 4. Maintaining and managing customer relationship
5. Organise, supervise and control all billing and revenue collection activities
6. Be responsible of internal recovery and produce a weekly report on payment of hospitalized patients in Collaborations with matrons and those responsible for social cases in the hospital
7. Be responsible for external recovery to clients with third party contract with the institution and produce a monthly report regarding the payment status of each client.
8. Follow up of transmission of credits from ward clerk to cashiers then to billing and invoicing officers
9. Ensure fully management and execution of Ministry of Health tariff respecting categories elaborated on the tariff
10. Establish paying arrangements with patients ,monitor payments, following up with patients when payment lapses occurs 11. Communicate with patients and/or health insurance companies on regular basis to insure all invoices are paid on time.
12. Contribute to the hospital environmental hygiene
13. Participating in quality assurance and quality improvement of the hospital.
14. Perform any other duties as assigned by immediate line Manager.
15. Submit monthly, quarterly and annually report to the supervisor
Job profile
A0 in Accounting, Management, Business Administration, Economics Specialization Finance / Accounting or a professional qualification such as ACCA, CPA, CIA are an added value Key Technical Skills & Knowledge required:
– Knowledge of cost analysis techniques;
– Knowledge to analyse complex financial information & Produce reports;
– Deep understanding of financial accounts;
– Planning and organisational skills;
– Communication skills;
– Strong IT skills, particularly in Financia software (SMART IFMIS);
– Judgment & Decision Making Skills;
– High Analytical Skills;
– Interpersonal skills;
– Time management Skills;
– Complex Problem solving;
– Flexibility Skills;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
6. Statistic (1)
Job Description
1. Define the Bio
– Medical Statistics strategy in accordance with the strategic plan of the hospital
2. Ensure the security of data
3. Provide all data related to the patients and researchers
4. Plan and monitor all activities of the service
5. Define and provide guidelines and methods for data collected and data analysis in the hospital
6. Analyze and interpret statistical data in order to identify significant differences in relationships among sources of information
7. Evaluate the statistical methods and procedures used to obtain data in order to ensure validity applicability, efficiency and accuracy.
8. Supervise and provide instructions for workers collecting and tabulating data.
9. Report results of statistical analyses, including information in the form of graphs, charts, and tables.
10. Consolidate statistical reports from different services and projects operating under hospital.
11. Entry data in database
12. Determine appropriate statistical policies and procedures
13. Collection, analysis, interpretation and production of hospital Statistics
14. Prepare daily, weekly, monthly, quarterly, semester and annual reports
15. Perform other related duties as required
Job profile
A0 in Bio
– medical statistics, Health informatics, Epidemiology, Demography or statistics with 2 years working experience in health sector Key Technical Skills & Knowledge required:
– Planning & Organizational Skills;
– Creative, proactive, customer focused, solutions led and outcome driven Skills;
– Interpersonal Skills
– Effective communication skills;
– Time Management Skills;
– Computer Skills;
– Judgment & Decision making skills;
– Complex Problem solving Skills;
– Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage
7.Internal Audit (1)
Job Description
1. Plans the scope of the audit, prepares the audit program, and determines the appropriate auditing procedures and examination techniques to be applied
2. Performs audit assignments which involve research and analysis of the Credit Union’s policy and procedures, and an evaluation and selection of appropriate audit approach, procedures and sampling criteria based on professional judgment and defined process steps
3. Identify and evaluate the entity risks in all auditable areas. Prepare a risk based annual audit plan
4. Conduct quality review of financial statements by carrying out audits that evaluate the controls over revenues, expenditures, assets and liabilities designed to optimize the efficient use of resources and effectiveness of operations. 5. Examine adherence to any policy, contractual, regulatory and legislative requirements
6. Where appropriate, assess any allegations of wrongdoing or breaches of government standards of conduct
7. Participate in significant initiatives and priorities and providing solutions to financial and other internal control issues
8. Document conclusions; organize and reference work papers for review.
9. Performs opening meetings to explain the scope and objectives of the engagement and provide an overview of all steps in the audit process;
10. Performs closing meetings at the end of fieldwork, providing clear explanations for the results of analytics as required.
11. Prepares working papers and audit reports in accordance with established guidelines within the Internal Audit Services manual.
12. Prepares formal written reports covering the results of assigned engagements and participates in report reviews with auditees and management
13. Summarize Internal Audit activities in a consolidated report to be submitted to the Audit Committee
14. Agree performance targets with the Chief Budget Manager and report on achievement on a quarterly basis
15. Prepare Internal Audit annual report to be presented to the Board
16. Review the responses of management to audit recommendations and monitoring the implementation of recommendations (Quarterly)
17. Submit monthly, quarterly and annually report to the supervisor
18. Perform any other duties as may be deemed appropriate
Job profile
A0 in Finance, Accounting or Management with specialization in Finance/ Accounting. Professional qualifications such as ACCA, CPA, CIA are an added value Key Technical Skills & Knowledge required:
– Detailed knowledge of financial and Audit Standards, HR & Financial regulations,Procedures and Financial software;
– Planning Skill;
– High Analytical skills;
– Report writing and presentation skills.
– Time management skills;
– Excellent problem
– solving skills and clear logical thinking;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
