Human Resources Officer Under Statute at MINAFFET: Deadline: Feb 17, 2023

Job Description

1. Organize recruitment process.  Maintain organizational structure
 Prepare notices and advertisements for vacant staff positions;
 Participate in pre-selection and inform successful candidates’ dates of written and oral exams;
 Schedule and organize exams (written and interviews);
 Conduct written and oral tests
 Results publication
 Organize staff orientations (induction period);
 Ensure probation phase are concluded and reports made.
2. Monitor staff performance  Ensure all staff signed their performance contract on time and their compliance with duties and annual plan of action;
 Provide advice and assistance when conducting staff performance evaluation;
 Provide advice and recommendations on actions to be taken for performing staff (rewards) and non performing staff (sanctions).
4. Manage administrative and financial records of staff  Update personnel records on a regular basis.
 Identify incomplete records and ensure proper filing.
 Prepare monthly salaries and allowances;
 Declare monthly and quarterly statutory contributions;
 Elaborate annual leave plan for the Ministry ‘staff
 Prepare annual bonus and horizontal promotion of staff
5. Monitor staff attendance activities.  Monitor daily attendance of staff;
 Investigate and understand causes for staff absences;
 Recommend solutions to resolve chronic attendance difficulties;
 Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services;
 Recommend disciplinary measure for staff with unjustified absences.
6. Update staff regulary on human resource and work related policies, regulations ,etc.  Ensure proper implementation of existing human resource management policies, regulations and procedures;
 Promote labor standards and workplace safety;
 Provide advice and assistance to staff and management on pay and benefits systems;
 Promote welfare of the institution staff.
1. Organize recruitment process.  Maintain organizational structure
 Prepare notices and advertisements for vacant staff positions;
 Participate in pre-selection and inform successful candidates’ dates of written and oral exams;
 Schedule and organize exams (written and interviews);
 Conduct written and oral tests
 Results publication
 Organize staff orientations (induction period);
 Ensure probation phase are concluded and reports made.