Position Title: Administrative Management Assistant
Grade: FSN-08
Annual Gross Salary Range: From 15,234,400 FRW to 24,864,397 FRW
Location: Kigali, Rwanda
Vacancy Opens: February 21, 2020
Applications Must Be Received By: 12:00 p.m. CAT, March 13, 2020
USAID/Rwanda seeks an Ordinarily Resident individual with the required work authorization for employment as an Administrative Management Assistant. USAID/Rwanda is an Equal Employment Opportunity employer and does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information. Persons with disabilities are encouraged to apply.
BASIC FUNCTION OF THE POSITION
This position is located in the Executive Office, USAID/Rwanda. Its function is twofold: manage the Mission’s Correspondence and Records (C&R) program, and support the office’s procurement function. The incumbent develops and implements systems to control all unclassified correspondence and records held in the Mission. Establishes procedures and provides services for the receipt, control, processing, scanning, distribution and dispatch of unclassified correspondence. Manages maintenance, storage, retrieval and disposal of the Mission’s official records. Provides guidance to the Files Custodians in each Office and provides C&R training. Facilitates the office’s procurement process through active participation in simplified acquisition processes that are completed within USAID. Assists in the development and administration of the Rwanda and Mission procurement plan, reporting, tracking, files procurement documents in the electronic filing system, closeout and de-obligation of un-liquidated funds.
QUALIFICATION REQUIREMENTS
a. Education: Completion of secondary school plus two years post-secondary at the equivalent of U.S. university or college in business administration, management or related field.
b. Prior Work Experience: Minimum of three years of progressively responsible, business and/or development experience in records and correspondence management is required.
c. Language Proficiency: Level IV English written and spoken and Kinyarwanda. English proficiency is tested.
TO APPLY Interested applicants must review the official solicitation for this position and submit all the required documents as required. The solicitation is available at the following link: http://www.usaid.gov/rwanda/pa… . A complete application package should be sent by email to Kigalihr@usaid.gov no later than 12:00 p.m. noon CAT on March 13, 2020.
