Job Description
Assist the Director of Unit in secretariat matters by supervising the following tasks:
– Receive visitors, orient them and provide answers to their questions;
– Receive, record and channel mails received and see if the latter are accorded the appropriate reaction and timely.
– Ensure that the out-going mails are dispatched ;
– Ensure that all correspondences are filed and that related documentation is properly done ;
– Maintain up-to-date all the records of mails ;
– Render support to the entire Secretariat team of the RBC in all matters related thereof.
– Delivers comprehensive evaluation of direct reports complete with development plans followed up by active coaching; ensures that staff under him/her are evaluated and developed
In collaboration with Liaison officer in Departments, assistants in DDG/DG ensure that the courier system is well managed.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Analytical skills
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Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
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Knowledge of office management
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
