Senior Project Assistant (LHD) at International Organization for Migration (IOM):Deadline: 27-11-2022

VACANCY NOTICE

Open to Internal and External Candidates Only

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission and direct supervision of the Programme Officer; in close coordination with the Senior Regional Specialist, Labor Mobility and Human Development (EHOA RO) and the Regional Program Management Officer – FCDO- LMHD; The successful candidate will be responsible and accountable for assisting in the program management functions as follow:

Core Functions / Responsibilities:

1. Assist in the planning, coordination, implementation, and monitoring and evaluation of all LHD program activities.

2. Compile, summarize, analyses, and present information/data on specific program activities, topics, highlighting noteworthy issues for the consideration of appropriate parties.

3. Monitor budget implementation and propose adjustments, as necessary.

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5. Prepare monthly reports for donor’s de-briefings as well as draft status reports: identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.

6. Draft correspondence on program issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7. Organize meetings, workshops and training sessions; agendas, participants invitations, travel logistics, draft meetings minutes and reports, follow up and communication.

8. Set up and maintain archives/files/records of the LHD programmes.

9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, intergovernmental and non-governmental organizations, and other stakeholders relevant to the LHD projects.

10. Provide inputs for concept papers, mappings/assessments and reports as well as TORs and provide general support for the development of new programmatic approaches beyond the project.

11. Liaise with IOM Country Offices and Rwandan Embassies to organize diaspora outreach campaigns, mapping exercises, and diaspora engagement activities;

12. Liaise with diaspora professionals and organize their logistics under the diaspora engagement projects;

13. Provide project updates and upload all necessary project documents on PRIMA to ensure timely and accurate reporting;

14. Conduct field monitoring activities to project sites for the purposes of assessing progress in project implementation;

15. Coordinate internal financial and procurement/finance requirements in a timely manner;

16. Provide support and guidance to all LHD consultants as may be required;

17. Create and publish articles on project activities;

• Boost the visibility for all LHD projects in coordination with Programme Officer and PI unit by drafting visibility materials including flyers and info sheets, press releases, etc.

18. Perform other related duties as assigned.

Required Qualifications and Experience 

Education

• High School degree/certificate in Management, International Relations, Development Studies, Migration Studies, or related interdisciplinary fields from an accredited academic institution with four to six years of relevant professional experience.

 or;

• University degree in Management, International Relations, Development Studies, Migration Studies, or related interdisciplinary fields from an accredited academic institution with four years of relevant professional experience.

Experience

• Experience in program management, monitoring budgets and burn rates, planning, coordination, implementation, and monitoring and evaluation of program activities.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in labor migration management; and;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds; Experience in reporting;
• Knowledge of planning, coordination, implementation, and monitoring of program
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Strong communications, writing and interpersonal skills, as well as strategic and creative thinking.

Skills

• Attention to details and good coordination skills.
• Well-developed interpersonal and communication skills.
• Very good writing skills.

Languages

• Fluency in English (oral and written).
• Working knowledge of Kinyarwanda and French is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.

• Delivering results: Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Managing and sharing knowledge: Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
• Accountability: Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Communication: Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.

Managerial Competencies

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision. Assists others to realize and develop their potential.

• Empowering others & building trust: Creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking & vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This application is open to all Rwandese citizen and any other foreign national as long as such an applicant has a right of residence and right to work in Rwanda at the time of application (IOM will not be responsible in securing such Visas or authorisations from the Government of Rwanda, any applicant of foreign nationality must provide authentic certification from Government of Rwanda in regard to right of residency and right to work in Rwanda at the time of application).

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by 27^th November 2022 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a CV and an application letter (not more than one page)

Only shortlisted candidates will be contacted.