Job Description
Duties and responsibilities:
– Read and verify the format and substance of documents submitted to the Vice Mayor;
– Prepare the Vice Mayor’s agenda, including appointments schedule;
– Prepare, manage, record and dispatch correspondences by or intended for the Vice Mayor;
– Manage the Office of the Vice Mayor and guide his/her visitors;
– Preparing and/or editing documents, such as reports, memos, presentations, etc.;
– Reviewing incoming documents;
– Make logistical arrangements for all meetings chaired by the Vice Mayor;
– Arrange external meetings and appointments of the Vice Mayor;
– Organize travels for the Vice Mayor and work hand in hand with public relations, customer care to provide protocol to Vice Mayor’s office visitors;
– Perform any other duties assigned by the supervisor.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
Competency and Key Technical Skills
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N/A
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
