Purpose of Job
To provide secretarial and general administrative support services.
Main Functions
• Arranges appointments and maintains calendar of activities for the supervisor.
• Prepares meetings both internal and external as assigned.
• Types, proof-reads, saves, classifies and dispatches documents, letters, memos,
reports, faxes, emails.
• Drafts responses to correspondence.
• Filing of all correspondence.
• Placing shorthand, dictation and typing transcription verbatim and editing correspondence, documents and reports.
• Receives official guests and visitors.
Specific Responsibilities
• Takes minutes and notes during meetings as assigned.
• Creates purchase requisitions for travel, stores requisitions and other services for the Division/Unit assigned.
• Maintains the Division/Unit retrievable filing system for all incoming and outgoing correspondences.
• Provides secretarial and administration support during Pan-African Parliament’s statutory meetings by preparing invitation letters and contracts for support staff.
• Maintains the diary of the activities of the supervisor.
Academic Requirements and Relevant Experience
A Diploma in Secretarial Studies, Management, Administration with three (3) years secretarial experience in a busy office or a Bachelor’sDegree in the above fields with two (2) years relevant work experience.
Required Skills
• Good knowledge of modern office procedures.
• Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, SAP, etc
• Good Interpersonal and communication skills.
• Planning and organizational skills.
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
Leadership Competencies
Core Competencies
Functional Competencies
TENURE OF APPOINTMENT:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
REMUNERATION:
Indicative basic salary of US$ 12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
Applications must be made not later than October 24, 2022
Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
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