Context:
IOM Rwanda actively supports the Government of Rwanda in sound migration management.
This encompasses labour migration and human development – including diaspora mobilization and engagement, counter trafficking, return and reintegration, refugee resettlement to third countries, migration and health, border management and disaster risk reduction. As part of the One UN system IOM works with other UN agencies to deliver on the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2018 – 2024 for Rwanda, which is informed by – and respond to – global and regional normative frameworks.
Under the direct supervision of the Chief of Mission (CoM) in Rwanda, and the technical supervision of the Senior Regional Resources Management Officer in Nairobi, Kenya and in collaboration with relevant units at Headquarters (HQs) and the Administrative Centres in Manila and Panama, the Head of Resources Management will be responsible and accountable for managing, coordinating and monitoring the resource management functions of the Mission, including financial, human resources, procurement/logistics and Information and Communications Technology (ICT).
Core Functions / Responsibilities:
1. Lead and oversee the day-to-day accounting, budgeting, treasury, HR, procurement, and
other administrative activities of the Mission.
2. Plan, monitor and assess the financial performance and management for the Mission and
oversee the preparation of financial and donor reports.
3. Develop and implement relevant operational control systems to strengthen internal controls to safeguard the Organization’s assets, programme reputation and prevent fraud and mismanagement, and create Standard Operating Procedures (SOPs) with regular quality control review.
4. Oversee all financial expenditure and accountability for the Mission.
5. Develop and strengthen administrative and human resources practices in the Mission.
6. Formulate or coordinate the formulation of budget and financial plans, the annual budget for the Mission, Programme and Budget reports and proposals, forecasts, and histories of
performance.
7. Manage the financial and human resources of the projects and Mission by forecasting and planning the income and expenditures as well as taking corrective action when necessary to maintain a healthy financial and human resources base.
8. Ensure the resources management function in the Mission complies with the Organization’s regulations, rules, policies and procedures.
9. Take the lead in the development and implementation of short and long-term resources
management objectives and goals of the mission and projects. Liaise with project managers regarding current and future levels of funding or activities. Participate in the Senior Management Team and provide advice on management related issues.
10. Provide authoritative advice to project managers on the development of new project budgets and throughout the project cycle, ensuring compliance with IOM’s policies and procedures and any donor specific requirements.
11. Coordinate the financial and administrative aspects of agreements in coordination with
relevant project managers and the Office of Legal Affairs.
12. Represent the Organization at relevant high-level and interagency meetings as required,and lead on the UN engagement and the UN Efficiency Agenda such as UN agreements, joint programs, levy, Business Operating Standards, and others. Maintain liaison with governmental, intergovernmental, and other partner entities to ensure smooth implementation of IOM operations at all levels.
13. Guide the Resource Management Unit team on the preparation for external and internal
audits and act as Focal Person for external audits from the Donors for the projects implemented in the Mission and ensure that compliance with the donor requirements is always respected to facilitate a successful Audit.
14. Provide first-line support, guidance, and training to RMU team in the Mission concerning
IOM’s policies and procedures relating to financial, PRISM, and PRIMA or other institutional
Apps. Provide advice to the CoM on CO training needs, and coordinate on assessing
professional development opportunities, plans and resource requirements.
15. Guide the Mission in the implementation of the Compliance Control Self-Assessment Tool, risk register, and other tools to ensure Mission’s compliance and coordinate with RO on the progress of implementation.
16. Supervise and manage the procurement and logistics services, including contracts with
suppliers of goods and services and related administrative authorities; manage the fleet of
vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
17. Support and offer guidance to staff in IOM administrative issues, local institutions and
regulations and human resources issues in order to increase their effectiveness. Liaise with
HQs and Missions in the Region to obtain/forward information and coordinate activities.
18. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Business Administration, or a related field from an accredited academic institution with seven years of relevant professional experience; or
• University degree in the above fields with nine years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
• Management experience accompanied by background in finance, accounting and budgeting;
• Experience with international institutions knowledge of International Public-Sector Accounting
Standards (IPSAS) and SAP is highly desirable;
• Experience in financial management, accounting and budgeting;
• Experience in human resources management;
• Experience in managing complex resource management functions and large team;
• Solid experience in managing resources in Emergency Missions,
• Experience with internal control assessment, internal and/or external/project audits;
• Good understanding of Procurement as well as Logistics;
• Field experience a plus, including in liaising with governmental and diplomatic authorities as well as with international institutions.
Skills
• Excellent leadership, management and coordination skills;
• Outstanding interpersonal, cross-cultural, and diplomatic skills and ability to harmoniously collaborate with a wide variety of internal and external stakeholders;
• Proven ability to deliver results and achieve measurable impact in contexts of great political and operational complexity;
• Outstanding communication skills including the ability to communicate complexity in an
easy-to-understand way for diverse audience;
• High-level of problem-solving skills including the ability to address problems pro-actively and creatively, foresee and mitigate risks and overcome operational and political challenges as they arise;
• Knowledge of IPSAS, IOM financial management and accounting systems, software and
procedures (SAP highly desirable);
• Good knowledge of human resources management;
• Knowledge of financial oversight;
• High level of computer literacy, in particular experience in computerized accounting systems and software;
• Proven ability to successfully operate in high-stress environments and maintain high
professional standards in hardship locations.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French,
Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic, French, and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 3
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 3
• Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
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