Finance Assistant
Job Summary:
The Finance Assistant will perform accounting and financial duties for the project. Perform transactions review function to assure accuracy and compliance with internal and external regulations. The responsibilities also include maintaining bank accounts as well as cash account, daily reconciliations, consolidating approved documentations (Receipts, Bank transactions, Vouchers, GRN, etc…), preparing vouchers, recording transactions in GFAS according to FHI360 guidelines, filing and assisting during month end closure and audits.
Accountabilities:
- Provide administrative assistance to the accounting and financial management of FHI360-Rwanda project office.
- Reviews payment requests, claims, bills, invoices, and other supporting documents before payments to ensure completeness of the documents including approval and coding expenses to the appropriate GL codes and charging nodes.
- Prepare Payment vouchers (PVA), Cash Receipts (CR), Cash Transfers (CT); General Journal vouchers –JVs on daily basis.
- Process accounts payable (cheques & electronic cash transfers) on weekly basis for vendor invoices.
- Process travel and program advances to staff &consultants, settlement travel advances and processing claims for reimbursement of expenses in accordance with FHI360 policies.
- Works with project leaders to resolve problems associated with monthly expenditures and project budgets.
- Communicates with project leaders regarding monitoring of budgets to ensure projects adhere to budget constraints and meet completion.
- Maintain finance documents in an orderly and secure manner and regularly update the online filing system on SharePoint.
- Responsible for scanning all financial documents on monthly basis and saving them on the official SharePoint.
- Keep the confidentially of financial information including budget, bank balance and cash.
- Participate in payments to participants for expenses incurred in training and workshop events.
- Support audit exercise by helping in document retrieval.
- Perform other duties as assigned by his/her supervisor.
Applied Knowledge & Skills:
- University degree in Finance; Accounting; Business Administration or other similar field with a specialization in accounting or finance
- 2 years of relevant experience working on a donor-funded project in an international organization
- Demonstratable sense of responsibility and accountability.
- Excellent organizational & communications skills
- Good proficiency in spoken and written English
- Good computer skills especially in spreadsheets & data analysis (excel & access) and familiarity with accounting software is preferred. Knowledge of accounting programs like GFAS, Sun Systems etc. would be an advantage.
- Ability and willingness to work in fast-paced environments
- Commitment to and understanding of FHI360 aims, values and principles
Problem Solving & Impact:
- Works on problems of diverse scope that require analysis of data and evaluation of identifiable factors.
- Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
- Decisions made generally affect own job or specific functional area.
Supervision Given/Received:
- Has no supervisory responsibility.
- Receives instructions on new assignments.
- Typically reports to a Manager or Associate Director.
Experience:
- University degree in Finance; Accounting; Business Administration or other similar field with a specialization in accounting or finance
- 2 years of relevant experience working on a donor-funded project in an international organization
- Demonstratable sense of responsibility and accountability.
- Excellent organizational & communications skills
- Good proficiency in spoken and written English
- Good computer skills especially in spreadsheets & data analysis (excel & access) and familiarity with accounting software is preferred. Knowledge of accounting programs like GFAS, Sun Systems etc. would be an advantage.
- Ability and willingness to work in fast-paced environments
- Commitment to and understanding of FHI360 aims, values and principle
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- Less than 10%
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers for a list of all open positions.
FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Please click here to continue searching FHI 360’s Career Portal.
All qualified candidates should submit their applications by using the” Apply for this job” button below by the 16th September 2022.
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