Job Description
1. Type correspondence reports and other documents;
2. Maintain office files;
3. Open and distribute the mail;
4. Take minutes at meetings;
5. Distribute minutes;
6. Coordinate repairs to office equipment;
7. Maintain confidential records and files of senior management meeting;
8. Maintain records of decisions;
9. Prepare documents and reports on the computer;
10. Prepare agendas for senior management meeting;
11. Record minutes and submit minutes for approval;
12. Welcome and assist visitors;
13. Answer phones;
14. Ensure weekly duty roster is respected;
15. Direct calls and respond to inquiries;
16. Submit monthly, quarterly and annually report to the supervisor;
17. Perform other related duties as required.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Analytical skills;
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Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
