JOB DESCRIPTION FOR EXECUTIVE SECRETARY OF NATIONAL COOPERATIVES CONFEDERATION OF RWANDA (NCCR)
NCCR background
The National Cooperatives Confederation of Rwanda (NCCR) is the umbrella organization that promotes and represents the interests of the cooperative movement in Rwanda. NCCR exists to support its member Federations, Unions and Primary Cooperatives through capacity development, information sharing, advocacy and collaboration with public, private and civil society organizations at local, regional and international levels.
ROLES AND RESPONSIBILITIES OF THE EXECUTIVE SECRETARY
The daily management of the NCCR is ensured by an Executive Secretary, who exercises authorities delegated to him/her by NCCR Board of Directors. He/she is the lead of all technical and administrative team of the confederation and his/her key roles and responsibilities include but not limited to;
- Ensure the daily management of the confederation,
- Follow up the progress of the implementation of NCCR action plans,
- Ensure the organization operates in compliance with administrative and financial procedures and policies,
- Ensure Timely financial and activity reports are submitted to the Board of Directors for approval and partner (where necessary),
- Ensure timely planning of confederation activities and their monitoring and evaluation is maximized,
- Allocate tasks to different staff members,
- Ensure discipline and a smooth working environment among the NCCR’s staff;
- Attend the Board of Directors’ meetings,
- Ensure the security of confederation resources is established,
- Manage and coordinate confederation/ project activities, from substantive, administrative and financial points of view, applying strategic planning and systematic coordination of project activities, monitor financial resources and accounting to ensure accuracy and reliability of financial reports
- Manage day-to-day project implementation and overall coordination of project outcomes,
- Ensure supervision of the Project personnel and other staffs and ensure effective communication and coordination between the Project offices, confederation offices and the BoD,
- Provide direction and leadership in advocating confederation objectives and ensure that all interested parties are well informed about the organization/ project activities and goals,
- Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, monitoring, information sharing and reporting systems,
- Prepare funding proposals and concepts for mobilization of resources for NCCR;
- Guide and orient efforts and contributions of consultants, staff and government counterparts towards achievement of the confederation objectives,
- Lead transparent and competitive selection, recruitment, supervision and mentoring of respective project staff. Ensure efficient HR management, conduct regular performance appraisal for staff,
- Ensure establishment and maintenance of proper professional relationships with relevant national and international partner agencies, relevant developing programs/projects,
- Carry out any duties assigned to him/her by the board of directors,
REQUIRED QUALIFICATIOS
- Bachelors degree or master’s degree is preferred in Management, Economics, Rural development or related discipline,
- At least 5 years working in managerial roles,
- Knowledge in use of computer; micro soft office,
- Familiar with cooperative movement in Rwanda,
- Strong knowledge of Cooperative law and cooperative policy in Rwanda,
- Ability in negotiating business alliances,
- Demonstrated diplomacy and lobbying skills,
- Ability to work under minimum supervision to meet deadlines,
- Commitment and drive to achieve challenging goals, and problem-solving attitude,
- Team player with strong inter-personal skills and the ability to deal with multiple teams located in multiple institutions,
- Ability to identify client needs and address them promptly and accurately
- Knowledge of rural development, Rwanda’s socio-economic situation and its cooperative structure,
- Good analytical and practical skills in elaboration of capacity building programs,
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Experience in networking with partners at all levels (Ministry, Donors, private sector, NGOs and local community-based organizations),
- Expertise and experience in Coordination of project,
- Strong management skills including ability to provide strategic guidance, technical oversight, mentor staff, build strong teams, develop work plans, and manage budgets and project expenditures,
- Ability to effectively and efficiently handle multiple, simultaneous and complex tasks and projects with high attention to details,
- Ability to organize, prioritize and schedule work assignments,
- Proven written, analytical, presentation and reporting skills,
- Fluency in spoken and written English, preferably bilingual, but at least working knowledge (spoken and written) of French; and Kinyarwanda is essential,
- Excellent communicational skills
DURATION OF ASSIGNMENT
The Executive Secretary shall be recruited for a period of 1 year (12 months) under a Service Contract appointment. The contract may be renewed.
DEADLINE FOR APPLICATION
Interested candidates should send their CVs, working certificates, , including and cover letter to nccrrwanda@gmail.com or deliver hard copy to NCCR offices located at Kabusunzu, at RICEM premises, Former Center IWACU, Nyarugenge District, Nyakanda Sector,
The deadline for application is 5:00 pm Kigali local time on 23th July 2022.
MUTEZINKA Thacienne
Chairperson of NCCR
