Job Description
FILING DOCUMENTS
1. Receive and filing documents,
2.Organise the documentation and the archives of each unit;
3. Analyse and transmit the corresponding reports stating
4. Enter documents into Database using the available software;
5. Index and file documents according to the documentation policies, rules and regulations;
6. Identify and propose documents for National Archives Services;
MANAGE PERIODICALS
1. Ensure the subscription for periodicals;
2. Collect the official Gazettes regularly;
3. Ensure that periodicals are supplied and dispatched to the users timely;
4. To circulate information on articles published;
MANAGEMENT OF THE LIBRARY
1. Work with the users and identify the required Books for purchase;
2. Process the request for the purchase;
3. Ensure Books are given reference numbers safely kept;
4. Lend out text books to the users and make sure they are returned timely;
Minimum Qualifications
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Library and Information Science
0 Year of relevant experience
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Bachelor’s Degree in Documentation
0 Year of relevant experience
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Bachelor’s Degree in Archival Studies
0 Year of relevant experience
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Bachelor’s Degree in Archives
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Library Science
0 Year of relevant experience
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Advanced Diploma in Library Sciences
0 Year of relevant experience
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Advanced Diploma in Archives and documentation
0 Year of relevant experience
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Advanced Diploma in Library and Information Science
0 Year of relevant experience
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Advanced diploma in information management
0 Year of relevant experience
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Advanced diploma in Arts & publishing
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of archive management software
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Knowledge of integrated document management
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
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Knowledge of the documentation management system (DMS) would be an advantage
