We are hiring a Part Time Executive Assistant
ABOUT SPARK MICROGRANTS
Spark Microgrants believes in a world where everyone lives with dignity and determines their own positive future. Decades of prescriptive aid have sidelined the poor from the very programs meant to uplift them. We believe in local solutions and catalyzing rural villages facing poverty into action.
At the heart of Spark’s model, the Facilitated Collective Action Process (FCAP Spark’s key innovation, the FCAP, is a village planning and grant process ), are ‘town-hall’ style weekly meetings, in which women, men, young, old, plan together for their community’s future. Each village elects a leadership committee, establishes a village savings account, and launches a project of their choice. Members receive training on financial management, transparency, leadership, village planning, and advocacy. Each village then receives US$8,000 in seed funds and additional management support to turn their project ideas into reality.
Spark trains partner organizations and works with governments to scale the FCAP as the model of choice to advance social and economic development, improve lives, and secure lasting change. Spark is now active in 500+ villages in 6 countries, improving the lives of over 500,000 people.
As a team, we share a set of common values that shape how we work. These are:
- Facilitators. We don’t impose; we enable others to generate impact.
- Community-driven. We are motivated by what is best for the community.
- Process-centered. The how of what we do is just as important as the what.
- Authentic. Our vision and values live in everything we do.
- Dynamic. We seek opportunities and are willing to take risks to serve our community partners better
ABOUT THE ROLE
Spark is seeking a highly organized executive assistant in a consultant role to support the Global Managing Director. The executive assistant is a detail oriented self-starter who will uplift the work of the executive team. The day to day work includes diligent calendar management, travel coordination and communications support, as well as coordinating and supporting on other projects and activities as required. The executive assistant will ensure strong team coordination across departments and countries. The global managing director is based in Nairobi while most of Spark’s work is spread across sub-Saharan Africa with team members based across multiple continents. We are looking for a candidate who communicates with ease via email, on the phone and is highly organized and passionate about a better world.
ROLES AND RESPONSIBILITIES:
- Time management and scheduling for Global Managing Director
- Coordinate meeting schedules and ensure the global managing director’s calendar is optimized for the highest priority work.
- Management of travel, meeting coordination, expense reports and logistics for the global managing director with an evolving travel and meeting schedule.
- Meeting preparations, debriefs and follow ups as delegated.
- Communications
- Support in drafting and sharing communications on behalf of the global managing director.
- Support in preparing documents such as reports and internal memos.
- Smooth systems and administrative management
- Coordinate logistics for team events as well as internal and external meetings.
- Manage expense reports, contractor payments and purchase requests.
- Coordinate travel and accommodations arrangements
- Special projects
- Based on skills and interest areas of the executive assistant and needs that arise ad hoc, responsibilities could include but not limited to
- Internal project coordination and management with senior management team and field visits.
WHO YOU ARE:
You are a behind the scenes champion, highly organized and jump into action when things are disorderly. You enjoy being part of a team with big ambitious ideas and you gain energy from bringing a smooth systematic process to manage the chaos. You are comfortable working in a fast-paced team environment with some level of ambiguity in which decisions are made quickly. You are a clear and kind communicator, and bring things up to your colleagues proactively that need to be discussed. You are open to new ideas and feel great when you hit or exceed your goals.
REQUIREMENTS:
Qualifications experience & skills:
- 5+ years of executive support experience.
- Excellent planning and organizing skills.
- Calendar management and, meeting preparation for executives
- Responding to emails and document requests on behalf of executives
- Draft slides, meeting notes and documents for executives
- Strong English written and oral communication
- Experience working with INGO setting/environment is preferred.
- Computer skills in Microsoft office (Word, Excel), PowerPoint and the internet.
- High level of confidentiality.
- Ability to work in a team.
- Remains calm and positive under pressure and in difficult situations.
OTHER INFORMATION
Job Location: Kigali – Rwanda or Nairobi – Kenya
Estimated start Date: As soon as possible
Application closing Date: On a rolling basis, we reserve the right to close this recruitment process at any time.
How to Apply: Follow this link to apply: – https://sparkmicrogrants.bamboohr.com/jobs/view.php?id=38&source=aWQ9MQ%3D%3D
EQUAL OPPORTUNITY EMPLOYER
Spark Microgrants provides equal employment and advancement opportunities to all individuals. Employment decisions at Spark are based on merit, qualifications, and abilities. Spark does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, marital status, or any other characteristic protected by the law. Spark will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship to daily operations.
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